Executive Assistant & Project Officer

Dubai Investments PJSC; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player seeks a dynamic Executive Assistant to support the CIO's office. This role involves high-level administrative tasks, project coordination, and ensuring smooth operations within the department. The ideal candidate will bring over a decade of experience, showcasing strong communication and management skills. If you thrive in a fast-paced environment and enjoy supporting senior leadership, this opportunity offers a chance to make a significant impact in a collaborative setting.

Qualifications

• 10+ years of experience managing senior management offices.
• Strong communication and management skills are essential.

Responsibilities

• Provide high-level administrative support to the CIO and department.
• Coordinate IT projects and maintain records for transformation initiatives.

Skills

Administrative Support

Communication Skills

Project Coordination

Problem-Solving

MS Office Proficiency

Team Leadership

Job description

The primary role of the Executive Assistant is to assist and manage the CIO's office. Responsibilities include organizing administrative activities, greeting visitors, managing correspondence, making travel arrangements, handling expenses, and supporting DI Finance.

KEY RESPONSIBILITIES AS EXECUTIVE ASSISTANT AND ADMIN:

1. Provide high-level administrative support to the department, especially to the CIO.
2. Coordinate meetings, maintain calendars, and prepare reports and presentations.
3. Draft agendas, prepare minutes, and communicate meeting details.
4. Screen calls, manage records, oversee office equipment, and coordinate with HR and finance departments.
5. Handle procurement, insurance, petty cash, visa applications, and administrative policies.
6. Assist onboarding, maintain vendor relations, and ensure proper documentation and compliance.
7. Manage office supplies, IT equipment, and sustainability initiatives.
8. Coordinate vehicle reservations and manage SLAs and NDAs with subsidiaries.

KEY RESPONSIBILITIES AS IT PROJECT OFFICER:

1. Coordinate IT projects, manage schedules, and document project phases.
2. Maintain records related to transformation initiatives and facilitate stakeholder meetings.

Desired Candidate Profile

• Minimum 10 years of relevant experience, including managing senior management offices.
• Strong confidentiality, communication, and management skills.
• Proficiency in MS Office, project coordination, and problem-solving.
• Energetic team leader capable of motivating others and managing multiple priorities.
• Detail-oriented, hardworking, and able to work within diverse groups.