Executive Assistant / Personal Assistant / Office manager

High Street Resources; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player is on the lookout for a versatile professional to fill a dynamic position that combines the roles of Executive Assistant, Personal Assistant, and Office Manager. This exciting opportunity is perfect for a proactive individual who thrives in fast-paced environments and excels at managing diverse responsibilities. In this role, you will provide essential support to senior executives, ensuring smooth office operations, and coordinating projects that align with organizational goals. If you are an organized and communicative self-starter with a knack for multitasking, this role could be your next career move.

Qualifications

• Bachelor’s degree in Business Administration or Finance is required.
• Proven experience in Executive Assistance and Office Management.

Responsibilities

• Provide comprehensive support to executives, managing schedules and travel.
• Oversee daily office operations and manage vendor relationships.
• Coordinate projects and prepare reports to support decision-making.

Skills

Organizational Skills

Multitasking

Communication Skills

Proficiency in MS Office Suite

Initiative

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Finance

Tools

MS Office Suite

Job description

We are seeking a multi-talented and resourceful professional to take on the combined role of Executive Assistant, Personal Assistant, and Office Manager. This all-in-one position is ideal for a proactive self-starter with a "can-do" attitude who thrives in dynamic environments and excels at juggling diverse responsibilities.

Key Responsibilities :

Executive & Personal Assistance :

1. Provide end-to-end support to senior executives, managing complex schedules, travel arrangements, and confidential communications.
2. Act as the primary point of contact between executives and internal / external stakeholders.
3. Anticipate executive needs and proactively address administrative tasks and special projects.

Office Management :

1. Oversee the smooth day-to-day operations of the office, ensuring a professional and efficient workspace.
2. Manage relationships with vendors, service providers, and internal teams to maintain office functionality.
3. Plan and coordinate company events, meetings, and employee engagement activities.

Project & Workflow Coordination :

1. Take ownership of cross-departmental projects, ensuring timely delivery and alignment with organizational goals.
2. Prepare detailed reports, presentations, and documentation to support decision-making.
3. Conduct research on various topics to assist with business strategy and operations.
4. Maintain accurate records of financial transactions, including budgets and expense reporting.
5. Liaise with finance teams to ensure compliance with internal and international financial policies.
6. Optimize administrative processes to enhance efficiency and minimize redundancy.

Qualifications & Skills :

Educational Background :

1. Bachelor’s degree in Business Administration, Finance, or a related field.

Experience :

1. Proven experience in a hybrid role encompassing Executive Assistance, Personal Assistance, and Office Management.
2. Background in finance or working within international organizations is essential.
3. Experience in multinational corporate environments with an understanding of global business practices.

Core Competencies :

1. Outstanding organizational and multitasking abilities, with a knack for prioritization.
2. Exceptional communication skills, both written and verbal, with fluency in English.
3. Advanced proficiency in MS Office Suite and other productivity tools.
4. Ability to work independently, exercise sound judgment, and demonstrate a high level of initiative.