Executive Assistant Operations (Real Estate)

Big Fish Consult; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A premier consulting firm in Abu Dhabi is seeking an Executive Assistant to provide high-level administrative support to the Executive Director. Responsibilities include managing schedules, preparing reports, and handling confidential information. Candidates must have proven experience in executive assistance, strong bilingual communication skills in English and Arabic, and proficiency in Microsoft Excel. This role is essential for ensuring smooth operational processes and coordination across departments.

Qualifications

• Proven experience as an Executive Assistant or Administrative Assistant.
• Strong verbal and written communication skills in both English and Arabic.
• Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Responsibilities

• Provide high-level administrative and operational support to the Executive Director.
• Manage complex calendars, schedule meetings, and coordinate travel.
• Prepare professional presentations, reports, and departmental documents.

Skills

Verbal and written communication in English

Verbal and written communication in Arabic

Microsoft Excel proficiency

Organizational skills

Attention to detail

Multitasking abilities

Tools

Microsoft Excel

Job description

Job Responsibilities:

• Provide high-level administrative and operational support to the Executive Director
• Manage complex calendars, schedule meetings, and coordinate travel and logistics
• Prepare professional presentations, reports, and departmental documents with accuracy and attention to detail
• Handle confidential information with discretion and professionalism
• Support operational processes, ensuring timely follow-up and coordination across departments
• Utilize advanced Excel functions for data tracking, reporting, and analysis
• Assist in organizing department-wide activities and communications
• Serve as a liaison between the Executive Director and internal/external stakeholders

Candidate Requirements:

• Proven experience as an Executive Assistant or Administrative Assistant
• Strong verbal and written communication skills in both English and Arabic
• Proficiency in Microsoft Excel (including formulas and data management)
• Skilled in preparing presentations and reports
• Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.