Executive Assistant & Operations Partner to CEO

AirNXT; Dubai; On-site; AED 120,000 - 150,000; Full time

Job summary

A fast-growing aviation technology startup is seeking an experienced Executive Assistant to support the CEO in Dubai. The ideal candidate will have over 5 years of experience in a similar role, expertise in using AI tools for efficiency, and exceptional communication skills. Responsibilities include managing the CEO's calendar, facilitating team coordination, and handling sensitive information. This on-site role offers a dynamic environment to contribute to innovative aviation solutions.

Qualifications

• 5+ years as a C-suite EA or Operations Partner in a fast-paced tech environment.
• Expert user of AI tools to drive efficiency.
• Exceptional written and verbal communication.

Responsibilities

• Manage calendar and focus for the CEO.
• Coordinate between teams in UAE & Egypt.
• Handle sensitive information and financial administration.

Skills

C-suite EA or Operations Partner experience

Expert use of AI tools

Attention to detail

Communication skills

Proactive problem-solving

Tech fluency

Tools

Google Workspace

Slack

JIRA

Confluence

Job description

️ About AirNxt

AirNxt is building the next generation of AI-powered MRO software to transform aviation maintenance, operations, and management. Our platform is designed to be intuitive, scalable, and high-performance, simplifying complex workflows and enhancing efficiency across the aviation industry.

As we scale, we’re looking for passionate professionals who thrive in agile environments and are eager to solve real-world aviation challenges using cutting-edge technology and innovative solutions. If that sounds like you, we’d love to hear from you!

Role Snapshot

Be the founder’s right hand at AirNxt, a fast-growing aviation-ERP startup. You’ll own the rhythms and systems that keep our CEO in “flow,” drive team execution across UAE & Egypt, and harness AI tools to streamline everything from scheduling to follow-ups.

Core Responsibilities

• Calendar & Focus Architecture
• Vet meeting requests, block deep-work slots, prep agendas and concise pre-reads
• Use AI assistants to summarize emails and generate agenda drafts
• Team Coordination & Follow-Through
• Drive weekly cross-functional syncs (Engineering, Design, Ops) in UAE & Egypt
• Track tasks in Jira, send proactive reminders, escalate blockers
• Compile a daily “CEO Digest” with AI-generated highlights and urgent issues
• CEO Engagement & Transparency
• Safeguard weekly office-hours and monthly deep-dives, facilitate, don’t gatekeep
• Maintain an “always-on” #ceo-direct channel; triage noise but surface urgent pings immediately
• Flag any CEO-level issues with context and direct quotes from leads
• Stakeholder & Regulatory Liaison
• Manage internal and external communications with board members, investors and regulators (e.g., GCAA)
• Draft and send follow-ups within 24 h of meetings; log outcomes and next steps
• Travel, Events & Logistics
• Plan complex itineraries (flights, visas, hotels), prepare briefing packs, handle last-minute changes
• Organise offsites, investor dinners and industry events
• Communication Triage & Drafting
• Handle high-volume email/Slack; draft polished responses; escalate high-impact items using AI-powered templates
• Sensitive Information & Financial Admin
• Manage confidential documents, financial workflows and expense reports with utmost discretion
• Personal & Ad Hoc Support
• Coordinate personal appointments, errands or family needs seamlessly
  

What You Bring

• 5+ years as C-suite EA or Operations Partner in a fast-paced tech environment
• Expert user of AI tools (e.g., ChatGPT, automated scheduling, task-automation bots) to drive efficiency
• Unwavering attention to detail: you own tasks end-to-end
• Exceptional written and verbal communication, clarity under pressure
• Proactive problem-solving: spot and address needs before they surface
• Tech fluency: Google Workspace, Slack, JIRA, Confluence
• Absolute discretion handling confidential and financial information
  
  

Nice-to-Have

• Bilingual English/Arabic
• Past experience in aviation or SaaS
• Familiarity with UAE labour norms
  
  

Location

On-site at Dubai HQ, Mon–Fri

How to Apply

Click “Apply Now” to submit your application directly through Ashby. If you have any questions, reach out to [e-mail].

AirNxt is an Equal Opportunity Employer.

We welcome applicants from all backgrounds and do not discriminate based on gender, race, disability, or any other protected status. We’re committed to fostering a diverse and inclusive team.

Join us and be part of shaping the future of aviation technology!