Executive Assistant , Office Manager and SHE officer.

Galderma ME; Dubai; On-site; AED 100,000 - 140,000; Full time

Job summary

Galderma ME is seeking an Executive Assistant Office Manager and SHE officer to provide administrative support and manage office operations. The role encompasses duties like calendar management, office logistics, and SHE compliance, requiring strong organizational and communication skills. Join a diverse and inclusive company focused on personal growth and impactful results.

Benefits

Competitive compensation package

Bonus structure

Extended benefit package

Diversity and inclusion initiatives

Qualifications

• Proven experience in a similar role as Executive Assistant or Administration Coordinator.
• Strong organizational, multitasking, and communication skills.
• Proficiency in MS Office Suite needed.

Responsibilities

• Provide comprehensive administrative support to Senior Leadership.
• Oversee day-to-day office operations and maintain office efficiency.
• Act as the local focal point for all SHE matters.

Skills

Organizational Skills

Multitasking

Written Communication

Verbal Communication

Relationship Building

Tools

MS Office Suite

Job description

Galderma is the emerging pure-play dermatology category leader present in approximately 90 countries. We deliver an innovative science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981 we have dedicated our focus and passion to the human bodys largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin we are in shapes our lives we are advancing dermatology for every skin story.

We look for people who focus on getting results embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all they must be passionate about doing something meaningful for consumers patients and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company we embrace diversity and respect the dignity privacy and personal rights of every employee.

At Galderma we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled direct impact.

Executive Assistant Office Manager and SHE officer

UAE Dubai

Duties & Responsibilities

• Executive Assistance:

• Provide comprehensive administrative support to Senior Leadership including complex calendar management scheduling meetings coordinating travel and visas and preparing expense reports.

• Support in drafting presentations business reports and confidential communications as required.

• Handle sensitive information with a high degree of confidentiality

• Support meeting preparation and follow-up ensuring timely flow of information.

• Monitor deadlines and deliverables on behalf of the Senior Leadership to ensure follow-ups and commitments are met.

• Coordinate events and leadership offsite managing logistics end-to-end.

• Office Management:

• Oversee day-to-day office operations ensuring a welcoming well-organized and productive work environment.

• Coordinate office supplies facilities maintenance equipment and services by liaising with vendors and service providers.

• Maintain accurate records and reports related to office expenses services and contracts.

• Support implementation of changes and improvements to ensure office efficiency and compliance.

• SHE (Safety Health & Environment):

• Act as the local focal point for all SHE matters ensuring compliance with local legislation and company requirements.

• Coordinate workplace safety training inspections audits and risk assessments.

• Maintain SHE documentation and records and prepare required reports.

• Promote a safe and healthy workplace culture by raising awareness and supporting continuous improvement initiatives.

Minimum Requirements

• Proven experience in a similar combined role as Executive Assistant Office Manager or Administration Coordinator; SHE experience is an plus.

• Excellent organizational and multitasking skills with the ability to work independently and handle confidential matters.

• Strong written and verbal communication skills.

• Proficiency in MS Office Suite (Word Excel PowerPoint Outlook).

• Proactive adaptable and able to build positive relationships with diverse stakeholders

What we offer in return

• You will be working for an organization that embraces diversity & inclusion and believe we will deliver better outcomes by reflecting the perspectives of our diverse customer base.

• You will receive a competitive compensation package with bonus structure and extended benefit package.

• You will be joining a growing company that believes in ownership from day one where everyone is empowered to grow and to take accountability.

Next Steps

• Please apply with an English language CV.

• If your profile is a match we will invite you for a first virtual conversation with the recruiter.

• The next step is a virtual conversation with the hiring manager.

• The final step is a panel conversation with the extended team.

Our people make a difference

At Galderma youll work with people who are like you. And people that are different. We value what every member of our team brings. Professionalism collaboration and a friendly supportive ethos is the perfect environment for people to thrive and excel in what they do.

Required Experience:

IC