Executive Assistant & Office Manager

WEbook, Inc.; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the event ticketing industry seeks a proactive Executive Assistant & Office Manager for their Dubai office. This role is pivotal in supporting the COO and ensuring operational efficiency. Candidates should have 5+ years of experience in a similar role, strong organizational skills, and proficiency in Google Workspace and Microsoft Office.

Qualifications

• 5+ years’ experience in an Executive Assistant or Office Manager role.
• Experience supporting C-level executives.
• Strong organizational and multitasking skills.

Responsibilities

• Provide high-level administrative support to the COO.
• Manage all administrative aspects of the Dubai office.
• Coordinate onboarding logistics for new hires.

Skills

Organizational skills

Communication skills

Discretion

Proactivity

Interpersonal skills

Tools

Google Workspace

Microsoft Office

Job description

Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?

If yes, then this is the job you're looking for, webook.comis Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales.webook.comis part of the Supertech Group also consisting of UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA.

Role Overview:

We are seeking a proactive, highly organized, and resourceful Executive Assistant & Office Manager to support our COO and manage the administrative operations of our newly established Dubai office. This dual-role position is critical in ensuring operational efficiency, supporting executive priorities, and establishing a well-functioning and professional office environment as we scale into the region.

Key Responsibilities:

Executive Support (COO):

• Provide high-level administrative support to the COO, including calendar management, meeting coordination, travel arrangements, and expense tracking.
• Act as a gatekeeper and point of contact for internal and external stakeholders on behalf of the COO.
• Prepare reports, presentations, briefing documents, and meeting notes.
• Track key action items and ensure timely follow-up and execution across departments.
• Assist with COO’s project management needs, including tracking milestones for strategic initiatives and acquisitions.

Office Management (Dubai Office):

• Own all administrative aspects of the Dubai office, including office supplies, facilities management, vendor relationships, and IT coordination.
• Support the setup and ongoing management of office systems, processes, and tools in line with regional compliance and global standards.
• Liaise with building management, utilities, and service providers to ensure smooth daily operations.
• Manage onboarding logistics for new hires in the Dubai office (workspace, access, equipment, etc.).
• Maintain an organized and welcoming office environment aligned with the company’s brand and culture.

• 5+ years’ experience in an Executive Assistant, Office Manager, or similar administrative role, ideally in a high-growth or international environment.
• Experience supporting C-level executives and managing office administration.
• Strong organizational skills, with the ability to multitask and prioritize in a fast-paced environment.
• Discretion and professionalism in handling sensitive information.
• Strong written and verbal communication skills in English; Arabic is a plus.
• Proficient in Google Workspace and Microsoft Office; experience with project management tools is a plus.

Personal Attributes:

• Proactive and solutions-oriented with a "no task too small" attitude.
• Comfortable working independently and taking initiative in a startup-to-scale-up environment.
• High attention to detail and a sense of ownership.
• Strong interpersonal skills and a collaborative mindset.
• Adaptable and comfortable with ambiguity during periods of growth and change.