Executive Assistant Office Manager

GAIN; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A government-supported PR agency in Dubai is seeking an Executive Assistant & Office Manager to support senior leadership and manage administrative operations. The ideal candidate should possess strong organizational skills, a minimum of 3-4 years in a similar role, and proficiency in Microsoft Office, particularly PowerPoint and Excel.

Qualifications

• Minimum 3-4 years in a similar role, ideally in PR or government communications.
• Strong written and verbal communication skills in English; Arabic is a plus.
• Familiarity with UAE government and business portals preferred.

Responsibilities

• Provide executive support to the CEO and senior directors.
• Oversee daily office operations and team logistics.
• Manage document workflows through government/client portals.

Skills

Communication skills

Organizational skills

Attention to detail

Multitasking

Tools

Microsoft Office

Job description

Job Title: Executive Assistant & Office Manager

Location: UAE Dubai

Type: Full-time

Salary Range: AED 12,000 – 15,000 per month (commensurate with experience)

Experience: Minimum 3–4 years in PR or communications

About the Role:

A government-supported PR agency is seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and lead day-to-day administrative operations. This role combines executive support, office management, and administrative leadership — with direct exposure to high-level strategic work and international engagements.

The ideal candidate will have experience working in fast-paced PR or government-related environments, and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key role for someone who thrives in a high-trust, high-impact environment.

Key Responsibilities:

• Provide top-tier executive support to the CEO and senior directors

• Oversee and coordinate daily office operations and team logistics

• Lead on tender submissions and coordinate new business proposal processes

• Manage document workflows through government/client portals

• Prepare and design PowerPoint decks for proposals, briefings, and meetings

• Attend internal and client meetings, take detailed minutes, and manage follow-ups

• Organize complex travel and protocol arrangements (regionally and internationally)

• Assist in planning internal and external communications events

• Uphold confidentiality and manage sensitive information discreetly

• Support recruitment coordination and onboarding admin where needed

Candidate Profile:

• Minimum 3–4 years in a similar role, ideally in a PR agency or government communications setting

• Strong written and verbal communication skills in English (Arabic or another language is a plus)

• Proficient in Microsoft Office, especially PowerPoint and Excel

• Familiarity with UAE government and business portals is strongly preferred

• Strong organizational skills and attention to detail

• Ability to multitask and work well under pressure

• Holds a valid US visa or open to travel internationally

• Discreet, professional, and solutions-driven

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