Executive Assistant - Middle East and Africa

Apple Inc.; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in technology is seeking an Executive Assistant for the Middle East and Africa region, based in Dubai. The role involves providing high-level administrative support, managing calendars, and interacting with local and international counterparts. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, and a flexible approach to work, ensuring efficiency within a fast-paced environment.

Qualifications

• Experience in high-level administration work.
• Ability to anticipate needs and work under pressure.
• Experience as an EA to a leader.

Responsibilities

• Provide administrative support to the RSD and other Directors.
• Schedule and manage demanding calendars.
• Arrange complex travel and accommodations.

Skills

Excellent communication skills

Time management

Interpersonal/relationship building

Organizational skills

Networking skills

Multi-tasking

Strategic thinking

Conflict management

Education

University degree or equivalent experience

Tools

Keynote

Pages

Numbers

Job description

Executive Assistant - Middle East and Africa

Dubai, Dubai, United Arab Emirates Corporate Functions

Description

The role will report directly to the RSD (Regional Sales Director) who is based in DubaiProvide first class administrative support to the RSD and other Directors and managers of the teams as neededSchedule and manage demanding calendarsInteract daily with other EAs across Apple both locally and internationallyArrange and coordinate complicated international and domestic travel, accommodations and all trip logisticsAccounting support including raising purchase requisitions, Apple Own Use orders, Goods Receipts, creating new vendors, expense reports, etcArrange and event-manage business meetings, offsite conferences, all hands events, etcCoordinate timing and logistics of staff meetingsAssist visitors from foreign / home office as requiredPrepare meeting materials ahead of timeOrganise meetings via face to face, VC and conference callsHandle and maintain highly confidential and sensitive informationMulti-task and work on projects simultaneouslyStrategic thinking; understands business and industry and sees the “big picture”Work closely with the teams on the organisation of any key events

Minimum Qualifications

• Substantial experience of high-level, complex administration work at a senior level
• Flexible approach to work
• Excellent networking skills with key business partners and stakeholders in central teams
• Excellent communication skills - verbal and written involving high-level communications with internal and external contacts
• Effective time management, uses initiative to prioritise workload and execute against multiple projects and deadlines and meet these
• Ability to work in a fast-paced environment, anticipate issues, stay calm under pressure and work within ambiguity
• Interpersonal/relationship building skills/proactive collaboration with the team
• Experience making complex domestic and international travel arrangements
• Exceptional assessment and organisational skills; attention to detail and excellent follow-through
• Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgment
• Demonstrates passion for learning new things, continuous improvement, sharing best practices
• Direct experience dealing with sensitive and conflicting situations in a diplomatic manner
• Proven experience creating spreadsheets and composing/creating content, texts and special reports
• Keynote, Pages and Numbers skills required
• Determined, self-motivated and eager to take on new challenges
• Ability to influence others; manage conflict appropriately, know when to delegate issues upward
• Ability to anticipate change and react efficiently & expeditiously
• Experience as an EA to a leader
• Past experience of working with emerging markets is required – awareness of working within the differing cultures of emerging markets – holidays, working patterns, customs etc
• Experience of working with remote teams
• Patience, positivity and a great sense of humour!

Preferred Qualifications

• Experience of being involved in launching new territories for organisations
• Previous experience in an EA role at Apple
• University degree, or equivalent experience