Executive Assistant (m/f/d)

Halian | Managed Services, Recruitment and Contract Staffing Agency; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading recruitment and staffing agency is seeking an Executive Assistant and Office Manager to provide comprehensive administrative support to a high-profile CEO. The ideal candidate will have a strong background in executive assistance, office management, and impeccable organizational skills. Responsibilities include managing calendars, scheduling meetings, and handling confidential communications. The position requires at least 7 years of experience and strong proficiency in Microsoft Office Suite.

Qualifications

• Minimum 7 years experience as an Executive Assistant.
• At least 2 years of office management experience.
• Experience in supporting C-level executives.

Responsibilities

• Provide high-level administrative support to the Senior Executive.
• Manage executive's calendar and schedule meetings.
• Handle confidential information with discretion.

Skills

Organizational skills

Multitasking

Communication skills

Discretion

Confidentiality

Education

Bachelor’s degree in Business Administration or Management

Tools

Microsoft Office Suite

Job description

The Opportunity:

We are seeking a highly organized and discreet Executive Assistant plus Office Manager to provide comprehensive administrative and operational support to a high-profile CEO. This is a role requiring the utmost professionalism, confidentiality, and attention to detail. The successful candidate will be responsible for managing both executive-level administrative tasks and the day-to-day operations of the office.

Key Responsibilities:

Executive Support:

• Provide high-level administrative support to the Senior Executive, including managing the executive's calendar, scheduling meetings, and coordinating travel arrangements.
• Handle confidential information with discretion and ensure the executive is well-prepared for all meetings and engagements.
• Screen and manage incoming communications, including emails, calls, and correspondence, prioritizing and responding as necessary.
• Prepare and edit documents, presentations, and reports for the executive.
• Organize and maintain the executive’s files and records, ensuring confidentiality and security.
• Serve as the primary point of contact between the executive and internal/external stakeholders, ensuring smooth communication and coordination.
• Comply with QHSE (Quality Health Safety and Environment), Business Continuity, Information Security, Privacy, Risk, Compliance Management and Governance of Organizations policies, procedures, plans and related risk assessments.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field is preferred.
• A minimum of 7 years of experience in an Executive Assistant role, with at least 2 years of office management experience.
• Experience supporting C-level executives, preferably within a high-profile or confidential environment.
• Excellent organizational and multitasking skills, with the ability to manage multiple priorities and deadlines.
• Strong communication skills, both written and verbal, with fluency in English; fluency in Arabic is an advantage not a must-have.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently with minimal supervision, demonstrating sound judgment and discretion.
• High level of professionalism, integrity, and confidentiality.
• Fluent in English; Arabic language skills are advantageous.

Halian Group:

With over 28 years of experience, we have come to understand that innovation is the only way to provide agile, practical solutions that transform businesses and careers. Our resourcing and smart services help you to realize tomorrow’s potential. Discover the amazing things possible when you bring the right people and the right technologies together.

At Halian, we recognize that diversity, equity, and inclusion (DEI) are essential to building high-performing teams for our clients. We are committed to connecting organizations with top talent from all backgrounds, ensuring that every individual feels valued, respected, and empowered to contribute their unique perspectives. We encourage applications from all qualified candidates, regardless of race, gender, disability, or any other characteristic that makes them unique. By fostering diverse and inclusive workplaces, we help our clients drive innovation, enhance collaboration, and better reflect the communities they serve.