Executive Assistant (London or Dubai)

Marriott Hotels Resorts; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global hospitality leader is seeking an Executive Assistant in Dubai. This role involves managing calendars, handling travel logistics, and preparing various documents. The ideal candidate has 35 years of administrative experience, strong communication skills, and proficiency in Excel and PowerPoint. Join a collaborative team that values professional growth and inclusivity.

Qualifications

• 35 years of administrative experience ideally supporting executives.
• Skilled in calendar, travel, and logistics management.
• Strong communicator with proven collaboration across all levels.
• Analytical, organized, and proactive problem-solver.
• Proficient in Excel and PowerPoint; tech-savvy and independent.

Responsibilities

• Manage executives' calendars and travel arrangements.
• Prepare reports, presentations, and meeting minutes.
• Process invoices and track expenses.
• Maintain confidentiality and company policies.
• Respond to inquiries professionally and courteously.

Skills

Calendar management

Travel logistics

Strong communication

Analytical skills

Proficiency in Excel

Proficiency in PowerPoint

Job description

Description

Position Description

The Executive Assistant is responsible for managing the executives calendar handling travel arrangements and logistics and maintaining both digital and paper-based filing systems. This role involves preparing various documents processing invoices and expenses and operating standard office equipment. The Executive Assistant ensures adherence to company policies maintains confidentiality and supports a collaborative team environment. The role also includes guest interaction responsibilities requiring professionalism and a service-oriented demeanor.

Scope

Location: London or Dubai

Language Requirements: Fluent in English (spoken and written)

Key Responsibilities

Policies & Procedures

• Maintain confidentiality and protect company and employee information.
• Adhere to company policies and perform additional duties as assigned.

Communication

• Respond to inquiries professionally and courteously.
• Prepare proofread and edit documents for accuracy and clarity.

Collaboration

• Handle sensitive matters with discretion and respect.
• Foster positive relationships and support a collaborative team environment.

Administrative Support

• Manage calendars travel logistics and expense reporting.
• Process invoices and billing using Oracle AP and Concur.
• Prepare reports presentations and meeting minutes.
• Maintain department records TEAMS site and attendance tracking.

Candidate Profile

• 35 years of administrative experience ideally supporting executives
• Skilled in calendar travel and logistics management
• Strong communicator with proven collaboration across all levels
• Analytical organized and proactive problem-solver
• Proficient in Excel and PowerPoint; tech-savvy and independent

Why Join Marriott International

At Marriott International we believe in putting people first. As an Administrative Assistant youll be part of a global team that values inclusion collaboration and professional growth. We offer a supportive work environment where your contributions are recognized and your career can thrive.

Marriott International is an equal opportunity believe in hiring a diverse workforce and sustaining an inclusive people-first are committed to non-discrimination onanyprotectedbasis such as disability and veteran status or any other basis covered under applicable law.