Executive Assistant, International Stores & Corp Comms, Amazon

Amazon Middle East and North Africa FZ-LLC - F52; Dubai; On-site; AED 120,000 - 160,000; Full time

Job summary

A leading global e-commerce company in Dubai is seeking an Executive Assistant to support two Directors in the ISCC team. The ideal candidate should possess exceptional organizational skills and be able to manage complex tasks in a fast-paced environment. Responsibilities include coordinating calendars, managing travel, and facilitating team events. Previous experience in a senior support role is essential. Join a collaborative team to drive organizational success.

Qualifications

• Multiple years of senior level leadership support.
• Proven ability to handle confidential information.
• Experience in calendar, expensing, and travel management.

Responsibilities

• Coordinate activities and meetings with leadership.
• Track key deliverables and assist in project support.
• Manage complex calendars and coordinate travel.

Skills

Organizational skills

Communication skills

Project management

Tools

Microsoft Office

Job description

The International Stores & Corp Communications (ISCC) organization is seeking a self-motivated, highly organized, and creative Executive Assistant to provide support for two Directors within ISCC team.

If you are a detail-oriented individual with a collaborative spirit, who enjoys a fast pace, the ambiguity and opportunity to invent that comes with an evolving organization, and the challenge of keeping things humming as a business partner, this may be the role for you! This role requires the ability to complete complex tasks and projects quickly with little-to-no guidance. Strong standards of written and verbal skills are required, along with a diligent and detail-orientated attitude. You must have a strong bias for action, proven ability to effectively communicate at all levels, and be highly organized with exceptional project management skills. Integrity and discretion in handling confidential information is essential, as is a collaborative demeanor when dealing with senior executives both inside and outside the company. Additionally, a good sense of humor is a must! A demonstrated ability to manage complex calendars, coordinate international and domestic travel, process expense reports, assist with project support, and act as a general liaison between team members and leadership are also important aspects of the role.

Key job responsibilities

• Proactively coordinate and engage with leadership in planning activities, calendars and the organization of events (such as staff meeting agendas, all-hands meetings, team morale-building)
• Track and help drive completion of key deliverables
• Work within a group of high-performing, fun, and collaborative EAs around the world
• Be a steward and leader of team culture
• Coordinate with teams on programs and projects in various areas across the ISCC network
• Be able to travel domestically and internationally when required to do so
• Complete and file expense reports.
• Acting as a liaison for leader’s direct reports.
• Organize team events within budget.
• Have fun at work and help others do the same.

BASIC QUALIFICATIONS

• Experience with Microsoft Office products and applications
• Multiple years of senior level leadership support, or Amazon experience for calendar, expensing & travel management Ability to handle confidential information with discretion, and deal with professionals inside and outside the company.
• Experience working with various process workflows

PREFERRED QUALIFICATIONS

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Our inclusive culture empowers Amazonians to deliver the best results for our customers.