Executive Assistant I

Azadea; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading retail company in the UAE is seeking an Executive Assistant I to provide comprehensive support to the manager, including scheduling and correspondence management. The ideal candidate will have 2-4 years of relevant experience, bilingual in English and Arabic, and proficient in MS Office. This full-time position is located in Dubai, offering an opportunity to contribute to a dynamic team.

Qualifications

• 2-4 years of experience in a similar role.
• Fluency in French is a plus.

Responsibilities

• Manage and prioritize correspondence for the manager.
• Oversee day-to-day operations of the manager's affairs.
• Coordinate travel arrangements for the executive.
• Participate in meetings, take minutes, and follow up on action items.

Skills

Fluency in English

Fluency in Arabic

Proficiency in MS Office

Education

Bachelor’s degree in a related field

Job description

Executive Assistant I (Job Number: EXE000030)

Overview

AZADEA Group is a premier lifestyle retail company that owns and operates more than 40 leading international franchise concepts in fashion and accessories, food and beverage, home furnishings, sporting goods, multimedia and beauty and cosmetics across the Middle East and Africa, spanning 13 countries and overseeing more than 700 stores.

Job Purpose

The Executive Assistant is responsible for offering comprehensive assistance and support to the manager, including scheduling appointments, handling documents, and processing correspondence needs.

Responsibilities

• Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling.
• Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support.
• Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion.
• Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready.
• Maintain an organized filing system, ensuring accurate and accessible documentation.
• Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized.
• Participate in meetings, take minutes, and follow up on action items in coordination with the manager.
• Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality.
• Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees.
• Specific to Executive Assistant to the Country Manager: Maintain and update the country’s real estate database, tracking mall maps, lease terms, competitors\' expansions, and ensuring timely lease renewals.
• Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP / Principals’ visits, ensuring smooth execution of schedules.
• Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards.
• Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped.
• Specific to Executive Assistant to the Managing Director: Drive a culture of exceptional customer service through on-the-job coaching / training for the support team and identifying further training needs in collaboration with talent development team.

Qualifications

Language & Technical Skills

• Language Proficiency: Fluency in English and Arabic. Fluency in French is a plus.
• Technical Skills: Proficiency in MS Office.

Education

• Bachelor’s degree in a related field.

Experience

• Two to four years of experience in a similar role.

Behavioral Competencies

• Communicates Effectively

  Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. For example, listens attentively and keeps others well informed; communicates clearly, concisely, and professionally in speech or writing.

• Manages Complexity

  Makes sense of complex, high-quantity information to solve problems. Looks at issues from multiple angles and identifies root causes.

• Plans and Aligns

  Plans and prioritizes work to meet commitments; aligns own work with relevant workgroups and reduces bottlenecks.

• Customer Focus

  Builds strong customer relationships and delivers customer-centric solutions; uses feedback to improve service and ideas.

• Optimizes Work Processes

  Identifies effective processes and continually improves; shares analysis with stakeholders.

• Collaborates

  Builds partnerships and works with others to meet shared objectives; adds value and supports colleagues.

• Situational Adaptability

  Adapts approach to shifting demands and evolving situations; remains proactive and inquisitive.

Azadea Group is an Equal Employment Opportunity employer – all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other characteristic protected by applicable local laws.

Location & Schedule

Primary Location: United Arab Emirates-UAE, Dubai, Deira City Center

Schedule: Full-time

Unposting Date: Ongoing