EXECUTIVE ASSISTANT GTR

JTI; Dubai; On-site; USD 50,000 - 70,000; Full time

Job summary

Join JTI as an Executive Assistant Global Travel Retail in Dubai, where you will provide comprehensive support to the General Manager and manage administration for the Global Travel Retail team. This role requires a proactive individual with strong communication skills and a minimum of 5 years of experience in a similar position. Enjoy an open work atmosphere in a diverse, inclusive company focused on your success.

Benefits

Opportunity to work in a modern office with diverse backgrounds

Qualifications

• Minimum 5 years of secretarial/administration experience required.
• Proficiency in English and familiarity with Arabic is an advantage.
• Strong communication skills and attention to detail are essential.

Responsibilities

• Provide administrative support to the General Manager and Management Team.
• Organize management meetings and coordinate agendas.
• Support various company departments with administrative tasks.

Skills

Communication

Customer Service

Attention to Detail

Time Management

Self-Motivation

Education

Diploma/Certificate or Equivalent

Tools

MS Excel

MS Word

PowerPoint

SAP

Job description

At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI.

To make a difference with us, all you need to do is bring your human best.

What will your story be? Apply now!

Learn more jti.com

Please, apply till June 22nd

Executive Assistant Global Travel Retail

This position is responsible for providing professional, proactive, and comprehensive support to the General Manager and Global Travel Retail Management Team and carry out tasks and requests as instructed. Take ownership of requests and communications and action them in a timely and appropriate manner.

Position

The Executive Assistant will be responsible for

• Administrative Support to the General Manager To assist efficiently the GM in management of his business calendar with the Regional Teams. To handle his expenses and his travels arrangements and to support him in other admin files when needed
• Administrative Support to other members of the Management Team based in Dubai To provide administrative support to the Management Team including but not limited to Managing their flights and hotels bookings. Completing and processing their expenses, to organize their Workshops and any other team events
• Support Corporate Affairs & Communications Department In creation of Purchase Orders/ GRs/ PoPs (OPEX & Marketing); assist in Budget submissions
• Support People & Culture department In creation of POs for the Learning & Development programs/ posting GRs/ PoPs; handling IT requests / badge requests to all newcomers. Coordinate Service Awards List by following up with Line Managers and ensuring quarter update is provided to P&C or Marketing for the Town Halls presentations. Maintenance of the Distribution lists globally
• Events Organize the Management meetings quarterly (hotels, meeting rooms, restaurants) and coordinate the agenda. Assist the team in the organization of Quarterly Town Halls, GTR Conferences, TFWA Cannes, etc. Coordinate and follow up all necessary bookings
• GTR Microsoft Teams Site To actively collaborate with the workforce Team to ensure improvement and implementation in the Regions of the Teams Sites. To be responsible for the maintenance of the accesses, updates of tags, video list update, regional monthly reports, creation of new channels, etc.
  
  

Requirements

• Diploma/Certificate or Equivalent
• Minimum 5 years of secretarial / administration experience
• Excellent proficiency in reading, writing, and speaking English; proficiency in Arabic is an advantage
• Advanced in MS Excel, Word, and PowerPoint; familiarity with SAP is an advantage
• Strong communication and customer service skills
• Service-oriented with keen attention to detail
• Excellent time management and self-organization abilities
• Proven ability to work effectively and contribute within a team
• Self-motivated, energetic, and proactive
  
  

What To Expect

• Opportunity to work in an open atmosphere in a modern office with a team of various backgrounds and experiences
  
  

Are you ready to join us? Build your success story at JTI. Apply now!

Next Steps

After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.

At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.