Executive Assistant Expansion Division

Semrush; Dubai; On-site; AED 75,000 - 100,000; Full time

Job summary

A leading company in Dubai is seeking an Executive Assistant to support the Chief Sales Officer. The role involves extensive administrative duties, including calendar management, communication facilitation, and project coordination. Ideal candidates will have at least 7 years of experience, strong organizational skills, and the ability to function effectively in a fast-paced environment. Exceptional interpersonal skills and a high level of professionalism are essential.

Qualifications

• Minimum 7 years of experience as an executive assistant.
• At least 3 years supporting C-level executives.
• Bachelor's degree in Business Administration preferred.

Responsibilities

• Provide high-level administrative support to executive leadership.
• Coordinate meetings and manage travel arrangements.
• Assist in financial oversight and project management.

Skills

Organizational skills

Time-management skills

Communication abilities

Problem-solving skills

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Project management tools

Job description

Tasks in the role

• Executive Support: Provide high-level administrative support to the executive leadership including managing calendars, scheduling meetings, and organizing travel arrangements.
• Communication: Serve as a key point of contact between Executive Leadership and internal/external stakeholders, ensuring clear and effective communication.
• Meeting Coordination: Prepare agendas, materials, and minutes for executive meetings; track and follow up on action items.
• Document Management: Draft, review, and manage correspondence, reports, presentations, and other documents as required.
• Project Management: Assist in the coordination and execution of special projects, including financial analysis, reporting, and cross-departmental initiatives.
• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
• Time Management: Prioritize and manage multiple tasks and deadlines, ensuring the Executive Leadership s time is used effectively and efficiently.
• Event Planning: Organize and coordinate company events, meetings, and conferences, including logistics and on-site support.
• Travel Arrangements: Manage complex travel itineraries, including flights, accommodations, and ground transportation.
• Financial Oversight: Assist with budget management, expense reporting, and financial document preparation.
• Relationship Management: Build and maintain strong relationships with key stakeholders, both internal and external to the organization.
• Support Team Collaboration: Collaborate with other executive assistants and team members to ensure seamless office operations.
  
  
  

Tasks in the role

The Executive Assistant plays a critical role in supporting Executive leadership - Chief Sales Officer - with a wide range of administrative and executive duties. This position requires a high level of professionalism, discretion, and the ability to manage multiple tasks simultaneously. The Executive Assistant will act as a trusted partner to the executive leadership, ensuring seamless operations and communication within the executive office.

• Executive Support: Provide high-level administrative support to the executive leadership including managing calendars, scheduling meetings, and organizing travel arrangements.
• Communication: Serve as a key point of contact between Executive Leadership and internal/external stakeholders, ensuring clear and effective communication.
• Meeting Coordination: Prepare agendas, materials, and minutes for executive meetings; track and follow up on action items.
• Document Management: Draft, review, and manage correspondence, reports, presentations, and other documents as required.
• Project Management: Assist in the coordination and execution of special projects, including financial analysis, reporting, and cross-departmental initiatives.
• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
• Time Management: Prioritize and manage multiple tasks and deadlines, ensuring the Executive Leadership s time is used effectively and efficiently.
• Event Planning: Organize and coordinate company events, meetings, and conferences, including logistics and on-site support.
• Travel Arrangements: Manage complex travel itineraries, including flights, accommodations, and ground transportation.
• Financial Oversight: Assist with budget management, expense reporting, and financial document preparation.
• Relationship Management: Build and maintain strong relationships with key stakeholders, both internal and external to the organization.
• Support Team Collaboration: Collaborate with other executive assistants and team members to ensure seamless office operations.
  
  
  

What we re looking for

• Experience: Minimum of 7 years of experience as an executive assistant, with at least 3 years supporting C-level executives, preferably in a financial or corporate environment.
• Education: Bachelor s degree in Business Administration or a related field is preferred.
• Skills:
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Ability to handle confidential information with integrity and discretion.
• Strong problem-solving skills and the ability to anticipate needs.
• Experience managing complex schedules and travel arrangements.
• Ability to work independently and collaboratively in a fast-paced environment.
• Managing communication and collaboration across multiple time zones.
• Personal Attributes:
• High level of professionalism and emotional intelligence.
• Adaptability and resilience in managing multiple priorities.
• Attention to detail and commitment to excellence.
• Strong interpersonal skills and the ability to build relationships at all levels of the organization.
  

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