Executive Assistant - Executive Office

Wynn Al Marjan Island; Ras Al Khaimah; On-site; AED 60,000 - 80,000; Full time

Job summary

Wynn Al Marjan Island is seeking a proactive Executive Assistant to provide key support to the Executive Office. The role requires exceptional organizational skills, the ability to handle sensitive information, and extensive experience in similar positions, preferably within the hospitality sector. This is an office-based role where you'll manage schedules, correspondence, and assist with strategic initiatives to ensure effective operations and alignment with company goals.

Qualifications

• Minimum of 5 years of experience as an Executive Assistant or similar role.
• Advanced proficiency in Microsoft Office Suite.
• Excellent verbal and written communication skills.

Responsibilities

• Manage executive calendars and coordinate meetings.
• Draft and manage correspondence for the Executive Office.
• Arrange travel itineraries and manage logistics.

Skills

Communication

Organization

Problem Solving

Discretion

Attention to Detail

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Job description

General Purpose

We are seeking a highly organized and proactive Executive Assistant to support our Executive Office. The ideal candidate will serve as a critical support role within the Executive Office of Wynn Al Marjan Island, providing administrative, operational, and strategic assistance to the executive leadership. This position requires a high level of organization, discretion, and professionalism, ensuring that the office runs efficiently and effectively in alignment with organizational goals.

Nature & Scope

Essential Duties & Tasks

General

• Manage executive calendars, coordinate meetings, and schedule appointments with internal and external stakeholders. Prepare agendas and other supporting materials for meetings.
• Draft, review, and manage correspondence on behalf of the Executive Office, including emails, reports, and presentations. Act as the primary point of contact for inquiries and requests directed to executives.
• Arrange and manage travel itineraries, including flights, accommodations, and transportation, ensuring seamless logistics for executives.
• Organize and oversee events, conferences, and executive meetings, ensuring all aspects are handled efficiently and professionally.
• Assist in the planning, execution, and monitoring of projects, providing updates and tracking deliverables to ensure deadlines are met.
• Handle sensitive information with the utmost discretion and confidentiality, maintaining a professional demeanor at all times.
• Monitor and manage office supplies, equipment, and vendor relationships to ensure smooth daily operations.
• Build and maintain relationships with internal teams, clients, and external partners, fostering a collaborative environment.
• Coordinate and communicate with internal and external stakeholders on behalf of the executive team.
  
  

Skills / Knowledge

• Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
• Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably within hospitality, luxury, or corporate environments.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with online scheduling and project management tools.
• Excellent verbal and written communication skills, with the ability to interact effectively with stakeholders at all levels.
• Strong analytical and problem-solving abilities to anticipate needs and address challenges proactively.
• Meticulous attention to detail in managing tasks, preparing documents, and organizing events.
• High level of discretion, confidentiality, and integrity in handling sensitive matters.
• Flexibility to adapt to changing priorities and work effectively under pressure.
  
  

Work Conditions

This is an office-based position with regular working hours.