Executive Assistant & Document Controller (High - Rise)

UnitedYou Ventures; Abu Dhabi; On-site; AED 50,000 - 70,000; Full time

Job summary

A leading company in real estate development seeks an Executive Assistant & Document Controller to provide comprehensive support to the Chief Development Officer. This role involves maintaining critical documentation, ensuring compliance with standards, and facilitating effective communication across projects. The ideal candidate will possess a solid background in administration, coupled with proficiency in document control and a minimum of five years' experience in the sector.

Qualifications

• Minimum 5 years of experience in a similar role within the real estate or construction sector.
• Proven experience supporting C-level executives required.
• High degree of professionalism and integrity necessary.

Responsibilities

• Provide high-level administrative support to the CDO including calendar management.
• Develop, implement, and maintain document control systems aligned with ISO standards.
• Act as the central point of contact for all development documentation across active projects.

Skills

Organizational skills

Multitasking

Communication

Attention to detail

Education

Bachelor's degree in Business Administration or similar

Construction Management or related field preferred

Tools

Microsoft Office Suite

Document control systems (e.g. Autodesk)

Job description

Executive Assistant & Document Controller (High - Rise)

Job Openings Executive Assistant & Document Controller (High - Rise)

About the job Executive Assistant & Document Controller (High - Rise)

Job Summary

We are looking for an Executive Assistant & Document Controller to support the Chief Development Officer (CDO) and manage key documentation for the Development Department. This dual-role ensures smooth administrative operations, effective communication, and strict document control in line with real estate and construction industry standards.

Key Responsibilities

• Provide high-level administrative support to the CDO including calendar management, travel arrangements, and meeting coordination.
• Prepare presentations, reports, agendas, and meeting minutes.
• Liaise with internal departments, external stakeholders, government entities, and consultants on behalf of the CDO.
• Maintain confidentiality and handle sensitive information with discretion.
• Track and follow up on delegated tasks and key project deliverables to ensure alignment with deadlines.
• Develop, implement, and maintain document control systems aligned with ISO standards and internal project workflows.
• Receive, categorize, store, and retrieve project-related documents including contracts, permits, design submissions, correspondence, and approvals.
• Ensure timely distribution of documents to relevant stakeholders and maintain version control for all files.
• Regularly audit project folders and documentation to ensure compliance with internal and regulatory requirements.
• Act as the central point of contact for all development documentation across active projects.

Required Qualifications & Skills

• Bachelors degree in Business Administration or similar, Construction Management or development company experience, or related field preferred.
• Minimum 5 years of experience in a similar role within the real estate, construction, or property development sector.
• Proven experience supporting C-level executives with strong organizational and multitasking abilities.
• Knowledge of document control systems (e.g. Autodesk or similar)
• Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Outstanding written and verbal communication skills in English; Arabic is a plus.
• High degree of professionalism, integrity, and confidentiality.
• Strong attention to detail and ability to manage competing priorities under tight deadlines.

Preferred Attributes:

• Familiarity with RERA and UAE-specific real estate regulatory documentation.
• Experience working in a fast-paced, high-growth development environment.
• Ability to anticipate needs and take initiative proactively.
• Basic knowledge of engineering processes