Executive Assistant cum Secretary

Caliberly; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

A leading company in Dubai is seeking an Executive Secretary to manage the CEO's calendar and communications. This role requires strong organizational skills and responsiveness to ensure efficient operations. The ideal candidate will support the CEO's engagements and travel, maintaining high standards of accuracy and professionalism.

Qualifications

• Excellent organizational skills with attention to detail.
• Adept at managing communications and schedules effectively.
• Proven ability to handle multiple tasks.

Responsibilities

• Manage the CEO's calendar and schedule meetings and travel arrangements.
• Handle all communications on behalf of the CEO with timely responses.
• Prepare meeting agendas and manage expense reports.

Skills

Calendar Management

Communication Handling

Organizational Skills

Job description

• Calendar Management : Manage and organize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Decrease in scheduling conflicts; feedback from CEO on timeliness.
• Handle incoming and outgoing communications on behalf of the CEO.
• Response time under 2 hours for all urgent communications; less than 24 hours for non-urgent.
• Prepare meeting agendas and briefs, ensuring the CEO is well-prepared for all engagements.
• Manage and submit expense reports.
• Accuracy of reports with minimal error rate and all expenses of CEO uploaded within 48 hrs
• Required to accompany the management in business travels providing an administrative support

Executive Secretary • Dubai, United Arab Emirates