Executive Assistant-Arabic

INDEX Holding; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A prominent company in Dubai is seeking an experienced Executive Assistant to support the CEO. The role involves managing the CEO’s schedule, communications, and key projects. Ideal candidates will have at least 5 years of experience, excellent organizational skills, and proficiency in both English and Arabic. This position requires a proactive attitude and the ability to handle confidential information. Competitive compensation and opportunities for growth are offered.

Qualifications

• 5+ years of experience as an Executive Assistant, preferably to C-level executives.
• Advanced degree or certifications are a plus.
• Ability to manage confidential information with discretion.

Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
• Coordinate and follow up on key projects and meetings.
• Prepare, edit, and format reports and correspondence.

Skills

Organizational skills

Communication skills in English and Arabic

Time-management skills

Discretion and confidentiality

Education

Bachelor's degree or equivalent experience

Job description

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Job Objective

The Executive Assistant will play a critical role in ensuring the CEO’s time is effectively managed, internal and external communications are professional and timely, and strategic priorities are executed efficiently. This role requires a high level of discretion, exceptional organizational skills, and the ability to operate in a fast-paced, dynamic environment.

Key Roles and Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements
• Manage travel and logistics for business trips, including booking travel, preparing itineraries.
• Serve as a gatekeeper and primary point of contact for internal and external communications on behalf of the CEO.
• Prepare, edit, and format reports, presentations, correspondence, and meeting materials.
• Overseeing general office and administrative processes for the CEO's office.
• Coordinate and follow up on key projects, board meetings, and leadership team initiatives.
• Ensure the CEO is well-prepared for meetings, including compiling background materials, agendas, and briefing documents.
• Manage confidential information with the highest level of professionalism and integrity.
• Liaise with senior executives, clients, board members, and other stakeholders.
• Anticipate the needs of the CEO and act proactively to support business priorities.

Qualifications and Skills

• Bachelor's degree or equivalent experience; advanced degree or certifications are a plus.5+ years of experience as an Executive Assistant, preferably supporting C-level executives.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills in both English and Arabic.
• Ability to handle sensitive information with discretion and confidentiality.
• Comfortable in a fast-moving, high-pressure environment with rapidly changing priorities.
• Proactive mindset with a high level of emotional intelligence and professionalism.

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