Executive Assistant (Arabic)

Terracotta Outsourcing; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading outsourcing firm in Abu Dhabi is seeking an experienced Executive Assistant to support the IT Director. Responsibilities include managing calendars, coordinating travel, and overseeing office operations, along with providing basic IT support. The ideal candidate holds a Bachelor's degree and has 3–5 years of relevant experience. Proficiency in Microsoft Office Suite is critical for success in this role.

Qualifications

• 3–5 years of experience as an Executive Assistant or Office Manager.
• Basic understanding of IT systems and troubleshooting.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare reports, presentations, and correspondence.
• Oversee office supply inventory and procurement.
• Assist with basic IT troubleshooting.
• Attend meetings, take minutes, and follow up on action items.

Skills

Microsoft Office Suite

Communication

Organizational skills

Multitasking

Confidentiality

Education

Bachelor’s degree in Business Administration or IT

Tools

Zoom

Microsoft Teams

Slack

Trello

Job description

Executive Assistant to IT Director

Executive Support:

• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare reports, presentations, and correspondence
• Handle confidential documents and communication with discretion
• Organize and prioritize tasks to support executive-level needs
• Attend meetings, take minutes, and follow up on action items

Office Management:

• Oversee office supply inventory and procurement
• Liaise with vendors and service providers for office maintenance
• Ensure the office environment is efficient and professional
• Coordinate events, meetings, and other in-office functions

IT Support:

• Assist with basic IT troubleshooting (e.g., email, software, printers, network connectivity)
• Coordinate with external IT support vendors when needed
• Help onboard new employees with system access and hardware setup
• Maintain office hardware/software inventory

Qualifications:

• Bachelor’s degree in Business Administration, Information Technology, or related field preferred
• 3–5 years of experience as an Executive Assistant or Office Manager
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Basic understanding of IT systems and troubleshooting
• Excellent communication, organizational, and multitasking skills
• Ability to work independently and maintain confidentiality

Preferred Skills:

• Experience with tools such as Zoom, Microsoft Teams, Slack, Trello, or similar platforms
• Familiarity with file-sharing and collaboration tools (Google Workspace, SharePoint, etc.)

Executive Assistant to the General Manager