Executive Assistant-AHS-Chief Executive Office

Sheikh Shakhbout Medical City - SSMC; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A prominent healthcare facility is seeking an Executive Secretary to provide high-level administrative support to the CEO. The role involves managing schedules, preparing reports, and handling office duties while ensuring confidentiality. Candidates with 2-4 years of relevant experience in a large healthcare environment are preferred.

Qualifications

• 2-4 years of progressive executive secretarial experience.
• Experience in a large healthcare facility preferred.

Responsibilities

• Providing high-level administrative support to the CEO.
• Preparing and managing reports, correspondences, and presentations.
• Managing the CEO's calendar and scheduling appointments.

Skills

Organizational Skills

Communication

Discretion

Job description

Job Description

Responsible for providing high-level administrative and secretarial support to the CEO by preparing departmental reports, handling information requests, and performing clerical functions such as preparing correspondences, receiving visitors, arranging conference calls, and scheduling meetings. Also responsible for helping the CEO in any other duties as assigned.

Responsibilities

Preparing and disseminating reports, correspondences and presentations Preparing professional reports, memos, letters, presentations, invoices, and other documents, using word processing, spreadsheet, and presentation software

Reading and analyzing incoming memos, submissions, and reports to determine their significance and plan their distribution while maintaining confidentiality

Managing records and files Filing and retrieving Department documents, records, receipts, invoices, policies and reports and maintaining employees and departmental files

Managing calendars and schedules

Managing and maintaining an accurate workable calendar and schedule for the CEO i.e. prioritizing scheduling meetings and appointments

Making travel arrangements for the CEO, to ensure efficient traveling

Making arrangements for Human Resources department meetings, preparing agendas and minutes for the same, following up the status of meeting actions and report progress of tasks to the CEO

Performing other office and clerical duties

Performing general office duties including, but not limited to, ordering supplies, answering phone, photocopying, faxing, greeting visitors, maintaining and managing contacts for partners, vendors and staff

Managing office equipment, including postage machine, printers, fax, photocopier, conference phone and projector

Providing production support, photocopying and binding as necessary

Developing any written materials like procedures and policies to be communicated to employees as required

Handling special projects and matters as directed by the CEO

Maintaining client service standards Answering any queries from the facility employees or customers in a pleasant manner

Contributing to team effort Participating in team efforts as required time to time

Collaborating with other members of the team to carry out work smoothly

Qualifications

Qualification :-

Special Certificate:-

Required

2-4 years progressive executive secretarial responsibility

Desired

Experience in a large healthcare facility