Executive Assistant

Have you ever imagined being part of one of the biggest food companies in the world?

Nourish life is our commitment. This extends beyond food production to include projects, initiatives, and causes we embrace. To deliver quality products, we have a dedicated team focused on innovation every day. We employ more than 100,000 people worldwide, forming a large team with a global vision that also considers local needs.

Each member of our team is vital in making BRF one of the largest food companies in the world. We are guided by values that serve as a compass for our work: ethics, transparency, and innovation are non-negotiable.

Join us to be part of this food giant!

BRF values and promotes an inclusive and diverse culture. We consider persons with disabilities for all our opportunities.

Job Description

We are seeking a highly organized and proactive Executive Assistant to support our Vice President. The ideal candidate will be detail-oriented, possess excellent communication skills, and be capable of managing multiple tasks efficiently.

Executive Support:

• Provide high-level administrative support to senior executives, including managing complex calendars, scheduling meetings, and handling correspondence.
• Act as a gatekeeper, managing the flow of information to ensure executives' time is focused on critical issues.
• Prepare and edit reports, presentations, and other documents with accuracy and completeness.

Key Responsibilities

Communication:

• Serve as the primary contact point between executives and internal/external stakeholders, maintaining professional communication.
• Draft, review, and send communications on behalf of executives, ensuring clarity and consistency.
• Facilitate communication within the executive team and across departments for alignment and collaboration.
• Handle sensitive information discreetly, maintaining confidentiality.

Meeting Coordination:

• Organize and coordinate meetings and townhalls, prepare agendas, take minutes, and follow up on action items.
• Manage logistics for executive and high-level meetings, ensuring all technical and material needs are met.

Travel Arrangements:

• Plan and book detailed travel itineraries, accommodations, and transportation for executives, focusing on efficiency and cost-effectiveness.
• Prepare necessary documentation and contingency plans for travel.

Project Management:

• Assist with special projects by conducting research, preparing reports, and creating presentations.
• Manage multiple projects, ensuring deadlines and objectives are met.
• Collaborate with departments to gather information and resources.

Requirements

• Bachelor's degree in Business Administration or related field preferred.
• Minimum of 5 years of experience as an Executive Assistant or similar role.
• Fluency in English and Portuguese, both written and verbal.

Knowledge & Skills

• Exceptional communication skills, effective at all organizational levels.
• Strong organizational and time-management abilities with keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams); SAP knowledge is a plus.
• Ability to work independently and collaboratively, demonstrating flexibility.
• High professionalism, discretion, and integrity.

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