Executive Assistant

DHL Supply Chain; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

DHL Supply Chain is seeking an Administrative Support professional to enhance business operations through effective coordination and analysis. The role involves supporting various departments, managing meetings, and contributing to process improvements. Candidates should possess a Bachelor's Degree and at least two years of relevant experience.

Qualifications

• Minimum of two years in a relevant role.
• Bachelor’s Degree or equivalent experience/qualification.

Responsibilities

• Administer administrative support for a department or group of professionals.
• Conduct analysis and support projects and initiatives across departments.
• Coordinate meetings for the Group board of management.

Skills

Analysis

Collaboration

Communication

Data Gathering

Process Improvement

Education

Bachelor’s Degree

Job description

DHL Supply Chain is the world's largest contract logistics specialist, offering customized logistics solutions based on globally standardized warehousing, transportation, and integrated services components. It’s an exciting time to join us as there are many developments in the logistics industry. Globalization, digitalization, and e-commerce are shaping our work. We even have picking robots in our warehouses to assist us!

Our success relies on teamwork, collaboration, and a sense of belonging from day one. We are committed to delivering excellence and continuously developing to remain a leading logistics company and a great place to work.

Job Purpose

Administer general administrative support plans and processes to meet complex information requests, analyze trends, ensure smooth business operations, and fulfill administrative needs aligned with business requirements, stakeholder expectations, and company policies.

Key Tasks

1. Administer administrative support for a department or group of professionals.
2. Conduct analysis and support projects and initiatives across departments or divisions.
3. Assist in preparing for meetings with staff, committees, boards, and departments.
4. Coordinate meetings for the Group board of management, supervisory board, and other committees.
5. Facilitate cooperation across various levels of the organization.
6. Gather data and trends to develop complex decision papers and presentations.
7. Analyze information and provide initial recommendations for key decisions.
8. Contribute to the development of process and quality standards within relevant departments.
9. Identify best practices and suggest improvements to administrative processes and systems.
10. Interpret meetings or documents and oversee translation services as needed.

Stakeholders

1. Explain relevant policies, facts, and practices.
2. Collaborate primarily with colleagues within the same sub-function.
3. Build relationships and expand organizational, product, and market knowledge.

Qualifications & Key Requirements

Education: Bachelor’s Degree or equivalent experience/qualification.

Experience: Minimum of two years in a relevant role.