Executive Assistant

IFF Middle East FZ-; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

A global leader in taste and scent in Dubai is seeking an Executive Assistant to provide high-level administrative support to the Commercial Regional VP. This role involves managing schedules, coordinating meetings, and handling confidential information. Ideal candidates should have strong organizational skills and discretion, with an ability to thrive in a dynamic environment.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Ability to manage multiple tasks effectively and meet deadlines.
• High level of discretion in handling confidential information.

Responsibilities

• Manage the VP’s calendar efficiently and prioritize tasks.
• Coordinate meetings, prepare agendas, and take minutes.
• Handle email correspondence and draft reports.

Skills

Organizational skills

Problem-solving

Communication

Job description

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time left to apply End Date: August 11, 2025 (4 days left to apply)

job requisition id R10072

Job Summary

Job Summary

Scope :

The Executive Assistant will provide high-level administrative support to the Commercial Regional VP, ensuring efficient operations and seamless workflow. This role involves managing schedules, coordinating meetings, handling confidential information, and acting as a bridge between senior management and stakeholders. The position demands strong organizational skills, discretion, and a proactive approach to problem-solving in a fast-paced commercial environment.

Roles and Responsibilities:

• Calendar Management: Efficiently organize and maintain the VP’s schedule, ensuring time optimization and prioritization.
• Meeting Coordination: Arrange internal and external meetings, prepare agendas, and take minutes when required.
• Communication Liaison: Handle email correspondence, draft reports, and respond to inquiries on behalf of the VP.
• Project Support: Assist with strategic projects, research industry trends, and compile relevant data for decision-making.
• Travel Management: Organize complex travel itineraries, including flights, accommodations, and expense reporting.
• Confidential Documentation: Manage sensitive business information with integrity and discretion.
• Office Operations: Oversee administrative functions, including supplies procurement, vendor management, and process improvement.
• Event Planning: Coordinate corporate events, conferences, and executive engagements.
• Stakeholder Engagement: Serve as a key point of contact for internal teams and external partners.

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more