Executive Assistant

DHG Properties; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a highly organized Executive Assistant to support senior executives in the dynamic real estate sector. This role requires a proactive individual with at least 5 years of experience in real estate, adept at managing complex tasks and thriving in a fast-paced environment. You will be responsible for administrative support, transaction coordination, and client relationship management, ensuring seamless communication and satisfaction. The ideal candidate will have a strong understanding of Dubai's real estate market and relevant regulations, alongside excellent communication and multitasking abilities. Join this forward-thinking company and contribute to exciting real estate projects!

Qualifications

• 5+ years of experience in real estate with strong transaction knowledge.
• Fluent in Serbian and English; Russian is a plus.

Responsibilities

• Manage complex calendars and executive correspondence.
• Assist in preparing and reviewing real estate contracts and documentation.
• Coordinate property acquisitions, sales, and leasing processes.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Multitasking Abilities

Attention to Detail

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Real Estate

Tools

MS Office Suite

CRM Platforms

Real Estate Software

Job description

We are looking for a highly organized and proactive Executive Assistant with a strong background in the real estate industry to provide comprehensive administrative and operational support to senior executives. The ideal candidate will possess deep knowledge of the real estate sector, be adept at managing complex tasks, and thrive in a fast-paced environment.

Key Responsibilities:

Administrative Support: Manage complex calendars, schedule client and partner meetings, and handle executive correspondence.
Real Estate Expertise: Assist in preparing and reviewing real estate contracts, agreements, and documentation. Maintain an understanding of market trends and regulations in the UAE and global real estate sectors.
Transaction Coordination: Support executives in managing property acquisitions, sales, and leasing processes, ensuring compliance with legal and regulatory frameworks.
Client Relationship Management: Act as a liaison between high-profile clients, developers, and legal teams, ensuring seamless communication and client satisfaction.
Document Preparation: Draft, edit, and review confidential documents, contracts, and presentations related to real estate transactions and client portfolios.
Project Coordination: Assist with real estate project timelines and ensure deadlines are met.

Required Qualifications:

Location: Must be based in Dubai, UAE.
Industry Expertise: Minimum 5 years of experience in the real estate sector with a solid understanding of real estate transactions, property management, and market dynamics.
Languages: Fluent in Serbian and English (spoken and written) – fluency in Russian is a strong advantage.
Education: Bachelor’s degree in Business Administration, Real Estate, or a related field preferred.
Tech Savvy: Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with CRM platforms and real estate software.

Desired Skills:

Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills, with a focus on discretion and professionalism.
Strong knowledge of Dubai’s real estate market and relevant regulations.
Ability to work independently and take initiative while maintaining a high level of attention to detail.
Problem-solving skills and the ability to manage multiple priorities simultaneously.