Executive Assistant

Calvin James Recruitment; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading recruitment agency in Dubai is seeking an experienced Executive Assistant to provide high-level support to the CEO and COO. This role involves managing complex schedules, facilitating effective communication in both Arabic and English, and ensuring smooth operations of the executive office. The ideal candidate has proven experience supporting C-suite executives in a retail or FMCG environment and possesses exceptional organizational and communication skills. This position offers a dynamic work environment that demands discretion and professionalism.

Qualifications

• Proven experience as an Executive Assistant within retail or FMCG industries.
• Fluency in both Arabic and English, spoken and written.
• Strong attention to detail and time-management skills.

Responsibilities

• Provide comprehensive administrative support to the CEO and COO.
• Manage complex schedules across multiple time zones.
• Coordinate travel arrangements and manage executive expenses.

Skills

Experience supporting C-suite executives

Fluency in Arabic and English

Exceptional organizational skills

Strong communication skills

Microsoft Office proficiency

Job description

Looking for highly organised and proactive Executive Assistant to provide high-level support to the CEO and COO within a fast-paced retail environment. The successful candidate will act as a trusted partner, managing complex schedules, facilitating effective communication, and ensuring the smooth operation of the executive office. Fluency in Arabic and English is essential for this role.

Key Responsibilities

Executive Support

• Provide comprehensive administrative and executive support to the CEO and COO
• Manage complex calendars and schedules across multiple time zones
• Act as a key point of contact between the executives and internal and external stakeholders
• Screen, prioritize, and manage correspondence, emails, and calls in both Arabic and English
• Prepare agendas, presentations, reports, and executive briefing materials

Business & Operational Support

• Coordinate leadership meetings, board meetings, and executive off-sites
• Take accurate minutes, track actions, and follow up to ensure timely execution
• Support operational and strategic initiatives across retail operations and corporate functions
• Liaise with senior leadership, store operations teams, suppliers, landlords, and partners

Travel & Logistics

• Coordinate complex domestic and international travel arrangements, visas, and itineraries
• Manage accommodation, transportation, and executive expenses

Confidentiality & Stakeholder Management

• Handle sensitive and confidential information with the highest level of discretion
• Support communication with Arabic-speaking stakeholders, government entities, and regional partners as required
• Build strong relationships with internal teams and external stakeholders

Skills & Experience

• Proven experience as an Executive Assistant supporting C‑suite executives, preferably within retail, FMCG, or consumer-driven industries
• Fluent in Arabic and English (spoken and written)
• Exceptional organizational and time‑management skills with strong attention to detail
• Strong written and verbal communication skills in both languages
• High level of professionalism, discretion, and confidentiality
• Strong proficiency in Microsoft Office and calendar management tools