Executive Assistant

Client of Gulf Careers International; Dubai; On-site; AED 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support the CEO in daily operations. This role involves managing the CEO's calendar, organizing meetings, and handling correspondence with professionalism. The ideal candidate will demonstrate exceptional problem-solving skills and attention to detail, ensuring smooth administrative operations. You will also assist with invoicing and basic accounting tasks, making this position vital to the organization's efficiency. If you thrive in a dynamic environment and possess strong organizational skills, this opportunity is perfect for you.

Qualifications

• Proven experience as an Executive Assistant, supporting senior executives.
• Strong organizational and multitasking abilities with attention to detail.

Responsibilities

• Manage the CEO's calendar and administrative tasks effectively.
• Draft and process invoices, assist in basic accounting functions.
• Take minutes during meetings and manage contracts diligently.

Skills

Problem-Solving

Organizational Skills

Attention to Detail

Communication Skills

Technical Skills (Microsoft Office)

Education

Experience as Executive Assistant

Tools

Microsoft Office Suite

Accounting Software

Job description

Job Responsibilities

• Serve as the primary point of contact for the CEO, managing day-to-day administrative tasks.
• Act as the CEO's right-hand support, assisting in both personal and professional matters.
• Manage the CEO's calendar, schedule meetings, appointments, and travel arrangements.

Invoice and Accounting Management

• Draft and process invoices on time.
• Assist in managing basic accounting functions, including tracking expenses, preparing reports, and reconciling accounts.

Meeting and Contract Management

• Take and document accurate minutes during meetings, ensuring key points and action items are recorded.
• Track meeting minutes and ensure follow-up on action items; review, track, and manage contracts, ensuring deadlines and terms are met.

General Office Support

• Manage and organize office supplies, ensuring the CEO's office and team members are well-equipped.
• Handle all incoming and outgoing correspondence, including emails, phone calls, and other communication.
• Perform administrative duties such as filing, organizing documents, and managing databases.

Requirements

• Problem-Solving: Strong problem-solving abilities with a proactive approach to resolving issues.
• Experience: Proven experience as an Executive Assistant, Administrative Assistant, or similar role. Prior experience supporting senior executives or C-level management is preferred.
• Organizational Skills: Strong organizational and multitasking abilities, capable of managing multiple projects and deadlines.
• Attention to Detail: Excellent attention to detail and high accuracy in work.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other business software. Familiarity with accounting software is a plus.
• Communication Skills: Exceptional verbal and written communication skills, with professional interaction with stakeholders at all levels.
• Confidentiality: Ability to handle sensitive information with discretion.

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