Executive Assistant

Puranova Properties; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic real estate firm in Dubai is seeking an experienced Executive Assistant to support the Managing Director. This role involves managing schedules, processing invoices, and maintaining financial records using QuickBooks. The ideal candidate has at least 3 years of experience, strong communication skills, and the ability to work independently. Join a fast-moving company where your contributions are valued and you can grow professionally.

Benefits

Professional work environment

Direct exposure to senior-level decision-making

Opportunity for professional growth

Qualifications

• Minimum 3 years' experience in a similar executive or personal assistant role.
• Intelligent, fast learner with the ability to work independently.
• Background in logistics or accounting is a strong advantage.

Responsibilities

• Provide executive-level support to the Managing Director.
• Manage calendars and confidential correspondence.
• Prepare and process invoices and shipping documentation.

Skills

Independently handling multiple priorities

Excellent written and verbal communication

Experience with QuickBooks

Understanding of business documentation workflows

Background in logistics or accounting

Tools

QuickBooks

Job description

Location: Dubai, UAE
Position Type: Full-time

We are seeking a bright, capable, and self-driven Executive Assistant to work directly with the Managing Director of a dynamic, growing company. This is a high-responsibility role suited for someone who thrives in a professional environment, learns quickly, and takes pride in working independently while keeping operations running smoothly.

Key Responsibilities

• Provide executive-level support and act as a trusted right hand to the Managing Director
• Manage calendars, scheduling, and confidential correspondence with precision
• Prepare and process invoices, packing lists, delivery advice, transfer of ownership, and shipping documentation
• Maintain accurate financial records using QuickBooks and assist with basic accounting tasks in coordination with an external accounting agency
• Coordinate logistics for deliveries, meetings, and travel arrangements
• Liaise with clients, vendors, and business partners professionally and efficiently
• Assist with videography and content tasks when needed (preferred but not mandatory)

Qualifications & Skills

• Minimum 3 years’ experience in a similar executive or personal assistant role
• Intelligent, fast learner with a proven ability to work independently and handle multiple priorities
• Experience with QuickBooks and strong understanding of business documentation workflows for international shipping
• Background in logistics or accounting is a strong advantage
• Excellent written and verbal communication skills
• High level of discretion and ability to work closely with senior leadership
• Videography/editing skills are a plus but not essential

Benefits

What We Offer

• A professional, respectful, and empowering work environment
• Direct exposure to senior-level decision-making and business operations
• Opportunity to grow with a boutique, fast-moving company where your contributions matter