EXECUTIVE ASSISTANT

NADIA GLOBAL; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A premier international company in Dubai is seeking a highly organized Executive Assistant to provide administrative support to senior executives. This role involves managing schedules, arranging travel, and liaising with stakeholders. The ideal candidate has a background in executive assistance, exceptional communication skills, and proficiency in Microsoft Office. This position allows you to play a key role in streamlining operations and supporting leadership in strategic initiatives.

Qualifications

• Proven experience as an Executive Assistant or in a similar support role.
• Strong verbal and written communication skills.
• Ability to exercise sound judgment and maintain confidentiality.

Responsibilities

• Manage complex calendars and schedule meetings across multiple time zones.
• Arrange travel logistics including flights and accommodations.
• Draft and format correspondence and business documents.

Skills

Organizational skills

Communication skills

Multitasking

Proficiency in Microsoft Office Suite

Education

Bachelor's degree or equivalent professional experience

Tools

Project management tools

CRM systems

Job description

Job Summary :

We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to provide high-level administrative support to our senior executives. This role requires strong communication skills, excellent time management, and the ability to handle confidential information with discretion. The ideal candidate will anticipate the needs of the executive and help streamline operations, allowing leadership to focus on strategic initiatives.

Key Responsibilities :

• Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Arrange travel logistics, including flights, accommodations, transportation, and detailed itineraries.
• Draft, proofread, and format correspondence, reports, presentations, and other business documents.
• Serve as the liaison between the executive and internal teams, clients, and external stakeholders.
• Organize and maintain both physical and digital files, records, and confidential documents.
• Support the planning and execution of meetings, off-sites, events, and board activities.
• Monitor and follow up on key action items, project timelines, and deadlines.
• Assist with personal or ad hoc tasks as needed (based on the role’s scope).

Qualifications :

Bachelor’s degree or equivalent professional experience preferred.

Proven experience as an Executive Assistant, Personal Assistant, or in a similar support role.

Excellent organizational and multitasking skills with a keen attention to detail.

Strong verbal and written communication skills.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Ability to exercise sound judgment and maintain confidentiality.

Self-motivated and capable of working independently or as part of a team.

Preferred Skills :

Experience supporting C-level executives or in a fast-paced executive environment.

Familiarity with project management tools Asana, Trello) or CRM systems.

Professional demeanor and ability to interact with senior stakeholders.

Flexibility and adaptability to changing priorities and schedules.