Executive Assistant

IMPETUS EXECUTIVE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading executive support firm in Dubai is seeking an Executive Assistant to the Chairman/CEO. This role involves providing high-level administrative support, managing schedules, and serving as a liaison with stakeholders. The ideal candidate has 5+ years of experience, a Bachelor’s degree, and advanced proficiency in Microsoft Office. Strong communication and organizational skills are essential for success in this fast-paced environment.

Qualifications

• 5+ years of experience in a senior administrative or executive assistant role.
• High level of professionalism, discretion, and integrity.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Coordinate and maintain the Chairman/CEO’s schedule.
• Screen and prioritize emails and correspondence.
• Prepare meeting agendas and take minutes.

Skills

Exceptional written and verbal communication skills

Advanced proficiency in Microsoft Office

Strong organizational skills

Problem-solving skills

Ability to manage multiple priorities

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Title: Executive Assistant to the Chairman / CEO

Location: Dubai

Reports To: Chairman / CEO

Job Type: Full-time

Position Overview

The Executive Assistant (EA) to the Chairman / CEO provides high-level administrative support,

ensuring smooth and efficient operations of the executive office. The EA serves as a trusted

gatekeeper, liaison, and strategic partner to the CEO, handling sensitive matters with discretion and professionalism.

Key Responsibilities

• Calendar & Schedule Management: Coordinate and maintain the Chairman / CEO’s schedule, meetings, appointments, and travel itineraries.
• Communication: Screen, respond to, and prioritize emails, phone calls, and correspondence on behalf of the Chairman / CEO.
• Meeting Support: Prepare agendas, take minutes, follow up on action items, and ensure relevant materials are distributed ahead of time.
• Travel Arrangements: Plan complex domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.
• Information Management: Maintain confidentiality while managing files, records, and documents critical to executive operations.
• Project Coordination: Assist with key strategic projects, initiatives, and presentations; track progress and deadlines.
• Stakeholder Liaison: Act as the primary point of contact between the Chairman / CEO and internal/external stakeholders.
• Office Administration: Support broader administrative functions as needed to ensure organizational efficiency.

Qualifications

• Bachelor’s degree preferred.
• 5+ years of experience in a senior administrative or executive assistant role.• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other productivity tools.
• High level of professionalism, discretion, and integrity.
• Strong organizational, problem-solving, and decision-making skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Preferred Skills

• Experience supporting C-suite executives.
• Familiarity with meeting protocols and governance.
• Tech-savvy with a proactive mindset and strong attention to detail.