Executive Assistant

TAT IT Technolgies; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading technology firm in Dubai is looking for an Executive Assistant to manage the Founder's schedule, liaise with teams and stakeholders, and coordinate projects. The ideal candidate has 4–7 years of experience supporting C-level executives, excellent organizational skills, and proficiency in MS Office. This role requires discretion, adaptability, and strong communication abilities.

Qualifications

• 4–7 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Excellent organizational and multitasking skills.
• Strong verbal and written communication skills.

Responsibilities

• Manage the Founder’s calendar, appointments, meetings, and travel arrangements.
• Act as a liaison between the Founder and internal teams, clients, and stakeholders.
• Prepare agendas, presentations, minutes of meetings, and follow up on action items.

Skills

administrative

executive

assistant

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office Suite

Slack

Asana

Trello

Job description

Overview

We have an urgent requirement for Executive Assistant for our client based in Dubai, UAE.

Responsibilities

• Executive Support: Manage the Founder’s calendar, appointments, meetings, and travel arrangements with accuracy and efficiency.
• Communication: Act as a liaison between the Founder and internal teams, clients, partners, and other stakeholders; draft, review, and manage correspondence.
• Meeting Management: Prepare agendas, presentations, minutes of meetings, and follow up on action items.
• Project Coordination: Assist in managing key initiatives, ensuring timelines and deliverables are met.
• Research & Reporting: Conduct market or business research, compile data, and prepare reports or presentations to support decision-making.
• Confidentiality: Handle sensitive information with absolute discretion and maintain confidentiality at all times.
• Office Management: Oversee administrative tasks and support day-to-day operations related to the Founder’s office.
• Event Support: Organize and coordinate company events, board meetings, and business engagements.
• Financial Administration: Support in expense tracking, reimbursements, and budget management when required.
• Strategic Support: Anticipate the needs of the Founder and proactively suggest solutions or improvements.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Management, or related field.
• 4–7 years of experience as an Executive Assistant, preferably supporting C-level executives or founders.
• Excellent organizational and multitasking skills.
• Strong communication skills (verbal and written).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools (e.g., Slack, Asana, Trello) is a plus.
• Ability to work under pressure, meet deadlines, and adapt to changing priorities.
• High degree of professionalism, discretion, and integrity.
• Strong problem-solving skills and a proactive mindset.
• Skills: administrative, executive, assistant