Executive Assistant

We are seeking a proactive and detail-oriented Executive Assistant to provide high-level administrative and operational support to our Program Cost Consultancy Management team, ensuring seamless coordination of daily activities. This role will work directly with the Vice President, requiring a proactive and highly organized professional who can manage confidential information, act as a liaison between executives and internal/external stakeholders, and contribute to strategic decision-making support.

• Provide general administrative assistance to the PCC Management team to ensure efficient day-to-day operations.
• Handle highly confidential information with professionalism and discretion.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other tools to execute tasks efficiently.
• Attend meetings, take minutes, and track outstanding actions to ensure follow-ups are completed.
• Assist in organizing meetings, events, and Town Halls, including scheduling, logistics, and follow-ups.
• Coordinate travel plans for team members, ensuring seamless itineraries and efficient travel management.
• Schedule and set up project review meetings as required, ensuring all stakeholders are informed and prepared.
• Organize Senior Management Activity (SMA) site visits, focusing on safety and quality objectives.

Qualifications:

Diploma or Degree in Business Administration, Office Management, or a related field is preferred.
Proven experience as an Executive Assistant, Administrative Coordinator, or similar role supporting senior leadership.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational and multitasking abilities with a keen eye for detail.
Strong communication skills, both written and verbal.
Ability to maintain confidentiality and handle sensitive information with discretion.
A proactive and positive attitude with the ability to work both independently and collaboratively in a team.
As part of AECOM's commitment to Emiratisation, only UAE Nationals with a family book will be considered for this role.

Additional Information:

About AECOM:

AECOM is the world's trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory, planning, design, and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy, and the environment, our public and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity, and inclusion, and a commitment to environmental, social, and governance priorities.

Freedom to Grow in a World of Opportunity:

You will have the flexibility you need to do your best work with hybrid work options. Whether you're working from an AECOM office, remote location, or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit, and pioneering mindset are championed.

AECOM provides a wide array of compensation, benefits, and wellbeing programs to meet the diverse needs of our employees and their families. We're the world's trusted global infrastructure firm, and we're in this together; your growth and success are ours too.

Join us, and you'll get all the benefits of being a part of a global publicly traded firm, access to industry-leading technology and thinking, and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours.

All your information will be kept confidential according to EEO guidelines.

Remote Work:

No

Employment Type:

Contract