Executive Assistant

Alliance International Consulting Firm; Dubai; On-site; AED 180,000 - 250,000; Full time

Job summary

A leading consulting firm in Dubai is seeking an Executive Assistant to provide comprehensive administrative support to the CEO. This includes managing daily tasks, coordinating communications, and enhancing office operations. The ideal candidate will have 7-10 years of experience and a strong command of MS Office, bringing exceptional organizational and interpersonal skills to the role.

Qualifications

• 7-10 years experience as an Executive Assistant.
• Strong drafting skills and ability to prepare business presentations.
• Excellent verbal and written communication skills.

Responsibilities

• Manage CEO's daily administrative tasks and schedules.
• Coordinate logistics for meetings and prepare communication materials.
• Assist in preparing business presentations.

Skills

Communication

Multitasking

Organizational Skills

Education

Graduate in any field

Tools

MS Office

Job description

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• Manage the CEO's daily administrative tasks, including maintaining calendars, completing expense reports, preparing correspondence, and arranging travel plans, itineraries, and agendas.
• Assist in preparing business presentations with a creative and innovative approach.
• Act as a liaison between the CEO and various cross-functional teams, coordinating communication and handling tasks on behalf of the CEO.
• Take minutes during meetings, distribute them, and follow up on action items.
• Extract and analyze business reports from ERP/other platforms (training provided).

Administrative & Communication:

• Coordinate logistics for meetings, conferences, and visits, both internal and external, as per the CEO’s schedule.
• Prepare correspondences, reports, and materials for publications and presentations, drafting letters and managing written and oral communications with clients and stakeholders.
• Maintain confidential files and records, ensuring all information is up to date and accessible when needed.

Office Management:

• Oversee daily office administration in Dubai, co-reporting to the Group CFO, ensuring smooth operations.
• Handle logistics for visitors, coordinate conference calls, and manage various office-related tasks as required.
• Proficient in MS Office (Excel, Word, PowerPoint, Outlook), with strong drafting and coordination skills.
• Ability to produce high-quality business presentations.
• Strong administrative capabilities, including managing complex schedules and multitasking.

Communication & Interpersonal Skills:

• Excellent verbal and written communication skills.
• Able to collaborate effectively across various departments and manage high-level communications.
• Open to new ideas and capable of proposing and implementing innovative solutions.
• Takes initiative to improve processes and supports cross-departmental collaboration.

Organizational Relationships:

• Daily interaction with the CEO and other senior executives (COO, CFO, CHRO).
• Coordinate with external business professionals as needed.

Other Duties:

• Additional responsibilities may be assigned as needed to ensure smooth functioning of the office and executive support.

State: Dubai

Postal Code: 25314

Created Date: 2025-01-04

End Date: 2025-07-11

Experience: 7 - 10 year

Openings: 1

Primary Responsibilities :

Job Title: Executive Assistant
Department / Business: CEO's Office
Base Location: Dubai
Reporting to: CEO (Administrative reporting to Group CFO)
Experience: 7 to 10 years
Qualification: Graduate in any field
Age & Gender: 30 to 45 years, open
Visa Status: Bachelor

Job Purpose:
Provide comprehensive executive and administrative support to the CEO, ensuring smooth daily operations and effective coordination within the team.

Experience Requirements:

Key Responsibilities:

Executive Support to CEO:

• Manage the CEO's daily administrative tasks, including maintaining calendars, completing expense reports, preparing correspondence, and arranging travel plans, itineraries, and agendas.
• Assist in preparing business presentations with a creative and innovative approach.
• Act as a liaison between the CEO and various cross-functional teams, coordinating communication and handling tasks on behalf of the CEO.
• Take minutes during meetings, distribute them, and follow up on action items.
• Extract and analyze business reports from ERP/other platforms (training provided).

Administrative & Communication:

• Coordinate logistics for meetings, conferences, and visits, both internal and external, as per the CEO’s schedule.
• Prepare correspondences, reports, and materials for publications and presentations, drafting letters and managing written and oral communications with clients and stakeholders.
• Maintain confidential files and records, ensuring all information is up to date and accessible when needed.

Office Management:

• Oversee daily office administration in Dubai, co-reporting to the Group CFO, ensuring smooth operations.
• Handle logistics for visitors, coordinate conference calls, and manage various office-related tasks as required.
• Proficient in MS Office (Excel, Word, PowerPoint, Outlook), with strong drafting and coordination skills.
• Ability to produce high-quality business presentations.
• Strong administrative capabilities, including managing complex schedules and multitasking.

Communication & Interpersonal Skills:

• Excellent verbal and written communication skills.
• Able to collaborate effectively across various departments and manage high-level communications.
• Open to new ideas and capable of proposing and implementing innovative solutions.
• Takes initiative to improve processes and supports cross-departmental collaboration.

Organizational Relationships:

• Daily interaction with the CEO and other senior executives (COO, CFO, CHRO).
• Coordinate with external business professionals as needed.

Other Duties:

• Additional responsibilities may be assigned as needed to ensure smooth functioning of the office and executive support.

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