Executive Assistant

Origin Private Office; Dubai; Hybrid; AED 60,000 - 120,000; Full time

Job summary

A boutique real estate advisory firm in Dubai is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Managing Partner. The ideal candidate has 5+ years in a senior administrative role and excels in managing complex schedules, travel arrangements, and vendor coordination. This position offers flexible working arrangements and the chance to gain international exposure.

Benefits

Competitive base salary

Flexible working arrangements

International exposure

Qualifications

• Minimum 5 years’ experience in a senior administrative or executive assistant role.
• Proven ability to work efficiently and autonomously in high-pressure environments.
• Exceptional written and verbal communication skills.

Responsibilities

• Coordinate complex scheduling across time zones.
• Research and book high-end domestic and international travel.
• Manage high-volume inboxes and prioritize urgent items.
• Track invoices and manage expense reports.
• Act as primary liaison with vendors and stakeholders.

Skills

Organisational skills

Problem-solving

Time management

Communication

Numeracy

Discretion

Tools

Microsoft Office

Xero

CRM platforms

Job description

JOB TITLE

Executive Assistant

REPORTING TO

Managing Partner, Origin Private Office

LOCATION

Dubai, United Arab Emirates or Virtual

ABOUT ORIGIN PRIVATE OFFICE

Origin Private Office is a globally positioned, boutique real estate advisory firm specialising in prime and ultra-prime markets. We offer a comprehensive suite of services including real estate brokerage, development consultancy, luxury project marketing, wealth strategy, corporate structuring, and concierge services. Our clients include high-net-worth individuals, private family offices, and some of the world’s most prominent developers.

POSITION OVERVIEW

We are seeking a highly organised, proactive, and dependable Executive Assistant to provide high-level administrative and operational support to the Managing Partner and broader team. This is a dynamic and fast-paced role requiring precision, discretion, and exceptional time management.

The ideal candidate will be a natural problem solver with a track record of efficiency – capable of managing shifting priorities, coordinating across time zones, and supporting internal operations, invoicing, and external vendor management. Prior experience working in high-performance environments with demanding schedules and fast turnarounds is essential.

KEY RESPONSIBILITIES

Diary & Calendar Management

·Coordinate complex scheduling across time zones

·Anticipate conflicts and proactively resolve scheduling issues

·Organise internal and external meetings, ensuring all logistics are in place

Travel Arrangements:

·Research and book complex, high-end domestic and international travel across multiple time zones

·Manage detailed itineraries, including flights, hotel bookings, ground transportation, visas, and dining reservations

·Handle last-minute changes swiftly and efficiently, ensuring minimal disruption to schedules

Email & Communication Management

·Manage high-volume inboxes, flagging and prioritising urgent items

·Draft, proofread, and send professional correspondence

Invoicing & Expense Management

·Track invoices and payments across multiple vendors and service providers

·Liaise with accountants to ensure timely reconciliation and reporting

·Maintain records of outgoing and incoming payments

Vendor & Stakeholder Coordination

·Act as primary liaison with vendors, consultants, and service partners

·Ensure deliverables and timelines are being met, escalating as needed

Administrative Support

·Prepare presentations, meeting notes, and internal reports as required

·Assist with document formatting, filing, and process coordination

Task & Project Management

·Track deadlines and follow up on delegated tasks

·Support internal project workflows and assist with special assignments

REQUIREMENTS

·Minimum 5 years’ experience in a senior administrative or executive assistant role

·Proven ability to work efficiently and autonomously in high-pressure environments

·Exceptional written and verbal communication skills

·Highly proficient in Microsoft Office and project/task management tools

·Strong numeracy skills; comfortable working with invoicing and accounting software (e.g. Xero)

·Comfortable working across international time zones and outside standard office hours when required

·Trustworthy, discreet, and professional with sound judgement

·Forward-thinking, solutions-oriented, and capable of pre-empting executive needs

PREFERRED QUALIFICATIONS

·Experience working in real estate, finance, or luxury services environments

·Familiarity with CRM platforms (e.g. HubSpot) is advantageous

·Experience supporting founders, C-suite executives, or entrepreneurs

·Fluency in multiple languages is advantageous

PACKAGE

·Competitive base salary commensurate with experience

·Flexible working arrangements

·International exposure across ultra-prime real estate markets