Executive Assistant

Aster DM Healthcare; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

Aster DM Healthcare seeks an Executive Assistant to effectively manage the Head of the department's calendar and communications. The role involves organizing meetings, coordinating schedules, and liaising with stakeholders while fostering a collaborative environment. Ideal candidates should possess strong organizational skills, attention to detail, and adeptness with MS Office Suite.

Qualifications

• Proven experience as a Secretary, Executive Assistant, or Administrative Assistant.
• Excellent organizational skills and strong attention to detail.
• Ability to prioritize multiple tasks in a dynamic environment.

Responsibilities

• Manage the Head of the department calendar and organize meetings.
• Handle emails and correspondence for the Head of the department.
• Coordinate travel arrangements and support materials preparation.

Skills

Organizational skills

Time-management skills

Professional communication

Interpersonal skills

Tools

MS Office Suite

Job description

• Manage the Head of the department calendar, including scheduling meetings, appointments, travel, and events.
• Coordination with other EAs across group entities and coordination with individuals as directed.
• Handle incoming emails, calls, and correspondence on behalf of the Head of the department.
• Organize and support materials preparation for meetings, presentations, and reports.
• Coordinate travel arrangements, including flights, accommodation, itineraries, and expenses.
• Liaise between the head of the department and internal/external stakeholders.
• Assist in the preparation and coordination of board meetings, executive meetings, and high-level corporate events.
• Track and follow up on pending tasks, decisions, and deadlines to support effective time management (within the team and external) and track events such as birthdays, service anniversaries, etc.
• Support the planning and coordination of departmental events such as team gatherings, offsite meetings, workshops, and internal celebrations

Desired Candidate Profile

• Proven experience as a Secretary, Executive Assistant, or Administrative Assistant
• Excellent organizational and time-management skills with strong attention to detail
• Professional communication skills, both written and verbal
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong interpersonal skills with the ability to work collaboratively across all levels.
• Ability to prioritize multiple tasks in a dynamic and demanding environment

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Aster DM Healthcare is amongst one of the largest private healthcare service providers operating in GCC. With an emphasis on clinical excellence, we are one of the few entities in the world with a strong presence across healthcare through our 15 hospitals, 120 clinics and over 300 pharmacies. Our core strength lies in our 13,000 plus dedicated employees spread across the globe. We strive to create an environment where we share ideas, support each other, & celebrate our successes.