Executive Assistant

Careers International; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Coordinator with a strong background in billing and administrative support. This role involves managing client communications, coordinating quotations from designers, and ensuring timely invoicing. The ideal candidate will have 2-3 years of experience in a similar role, excellent organizational skills, and fluency in both Hindi and English. Join a dynamic team where your contributions will enhance project workflows and client satisfaction. If you thrive in a fast-paced environment and enjoy multitasking, this opportunity is perfect for you.

Qualifications

• 2-3 years of experience in administrative or billing roles.
• Fluency in Hindi and English is mandatory.

Responsibilities

• Coordinate quotations and manage billing for clients.
• Maintain schedules and ensure smooth communication.

Skills

Billing and invoicing procedures

Time management

Organizational skills

Communication skills

Negotiation skills

Education

Bachelor's degree in Business Administration

Bachelor's degree in Finance

Job description

Quotation & Designer Coordination: Request and collect quotations from designers for various projects, compare pricing, negotiate when necessary, and finalize quotations as per company policies.

Billing & Finance Management: Prepare and send invoices to clients promptly, track payments, pending invoices, and follow up for dues.

Scheduling & Calendar Management: Maintain schedules and calendars for ongoing projects and meetings, coordinate appointments between clients, designers, and management.

Client & Internal Communication: Serve as the point of contact for clients regarding quotations and billing inquiries, communicate with designers to ensure smooth workflow and timely submissions.

Requirements:

1. Experience: Minimum 2-3 years in an administrative, executive assistant, or billing role.
2. Industry Knowledge: Experience in event management, design, or printing industry is a plus.
3. Languages: Fluency in Hindi and English (spoken and written) is mandatory.
4. Skills: Strong understanding of billing and invoicing procedures, excellent time management and organizational skills, ability to work under pressure and handle multiple tasks.
5. Educational Background: A bachelor's degree in Business Administration, Finance, or a related field is preferred.