Executive Assistant

ADIB - Abu Dhabi Islamic Bank; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading financial institution in Dubai seeks an Executive Assistant to support senior management with administrative tasks. Responsibilities include calendar organization, meeting coordination, and managing office supplies. Ideal candidates will have relevant work experience and excellent communication skills. Proficiency in Arabic is an advantage. The role requires strong organizational capabilities.

Qualifications

• Work experience in a similar role.
• Experience in admin functions, ideally in a DIFC entity.
• Fluency in Arabic is a plus.

Responsibilities

• Support senior management with administrative functions.
• Manage meeting coordination and calendar organization.
• Coordinate with IT and manage office supplies.

Skills

Excellent written and verbal English communication skills

Strong organizational skills

Time management skills

Tools

SAP Ariba

Job description

Overview

Role : Executive Assistant

Location : DIFC - Dubai

Role Purpose: Supporting the senior management and staff of ADIB Capital on various admin functions, including: calendar organization, coordinating meetings, coordinating with IT support and Vendor Management, arranging supplies for the office, maintaining filing, and other related functions as described below.

Key Accountabilities

Filing of work-related documentation

• Filing of expenses
• Managing DIFC portal
• Office-related admin: stationary, liaising with IT, deliveries, coordinating with facilities management etc
• Sending & receiving docs for signatures (fund docs, contracts with service providers, etc)
• Preparing client presentations (printing / binding, etc)
• Receiving phone calls
• Arranging meetings
• Coordinating with building maintenance for repairs
• Receive visitors at reception
• Process orders on SAP Ariba / Coordinate with VMCP

Specialist Skills / Technical Knowledge Required for this role

• Work experience in similar role
• Excellent written and verbal English communication skills (Arabic a plus)
• Experience in admin functions (ideally in a DIFC entity)
• Strong organizational and time management skills