Executive Assistant

Mideast Data Systems; Dubai; On-site; AED 120,000 - 150,000; Full time

Job summary

A leading data solutions company in Dubai is seeking an experienced Executive Assistant to manage the day-to-day operations of the Senior VP's office. The role involves overseeing administrative duties, managing schedules, and ensuring smooth communication. Candidates should have a bachelor's degree in Business Administration and at least 3 years of relevant experience. This is an on-site position with competitive compensation.

Qualifications

• 3+ years of experience as an Executive Assistant or in a similar role.
• Ability to manage multiple tasks efficiently and effectively.
• Strong background in handling correspondence and scheduling.

Responsibilities

• Coordinate and manage the day-to-day activities of the Senior VP’s office.
• Supervise and handle schedules and communications.
• Manage travel arrangements for the Senior VP.

Skills

Communication skills

Organization

Time management

Education

Bachelor’s degree in Business Administration

Job description

Date: Jul 18, 2025

Location:

Dubai, AE

Company: Mideast Data Systems LLC

Req ID: 1634

Job Title

Executive Assistant

Job Scope

The Executive Assistant is accountable for coordinating and managing the day-to-day activities and operation of the Senior VP’s office. S/He supervises and handles the schedules and communications in a timely and accurate manner while handling different organizational and administrative tasks.

Main Duties And Responsibilities

• Oversee and support all administrative duties in the office and ensure smooth operation at all levels
• Manage the flow of information through screening and prioritizing calls, visitors and correspondence taking messages when needed
• Manage the calendar of the Senior VP, set up and attend work meetings taking minutes and sending back reports and memos to attendees
• Supervise and coordinate arrangements for travel and work-related accommodations as well as other administrative and organizational tasks
• Produce and validate the content of memos, e-mails, presentations and reports to be sent to management
• Monitor and follow up on daily office expenses, negotiate prices and manage contracts making sure all items are invoiced and paid on time
• Prepare and oversee the office budget, plan expenditures, analyze variances and issue related reports
• Follow up on office supply inventory making orders for missing items when and as needed
• Design, implement and maintain office filing system while establishing and monitoring procedures for record keeping
• Interview and recruit office staff and provide proper training to ensure smooth on-boarding of the new joiner
  
  
  

Position Requirements

Education

Bachelor’s degree in Business Administration or any other related field

Experience

At least 3 years in a similar role.