Executive Assistant

Pierre Fabre; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to provide high-level administrative support to the General Manager for the Middle East, Russia, Africa, and Trkiye. This role involves managing schedules, coordinating travel, and serving as a liaison between executives and stakeholders. The ideal candidate will have a Bachelor's degree in Business Administration, at least 5 years of relevant experience, and proficiency in Microsoft Office Suite. Join a dynamic team that values diversity and offers a collaborative work environment where your contributions will make a significant impact.

Qualifications

• 5+ years of experience as an Executive Assistant or similar role.
• Proficient in Microsoft Office Suite and exceptional organizational skills.

Responsibilities

• Provide high-level administrative support to the General Manager.
• Manage calendars, schedule meetings, and coordinate travel arrangements.

Skills

Organizational Skills

Time Management

Communication Skills

Interpersonal Abilities

Project Management

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

Who we are

Pierre Fabre is the 2nd largest dermocosmetics laboratory in the world, the 2nd largest private French pharmaceutical group, and the market leader in France for products sold over the counter in pharmacies.

Its portfolio includes several medical franchises and international brands including Pierre Fabre Oncologie, Pierre Fabre Dermatologie, Eau Thermale Avne, Klorane, Ducray, Ren Furterer, ADerma, Naturactive, and Pierre Fabre Oral Care.

Established in the Occitanie region since its creation and manufacturing over 95% of its products in France, the Group employs some 10,000 people worldwide. Its products are distributed in about 130 countries. 86% of the Pierre Fabre Group is held by the Pierre Fabre Foundation, a government-recognized public-interest foundation, while a smaller share is owned by its employees via an employee stock ownership plan.

In 2019, Ecocert Environment assessed the Group's corporate social and environmental responsibility approach in accordance with the ISO 26000 sustainable development standard and awarded it the Excellence level.

Pierre Fabre is recognized as one of the World's Best Employers 2021 by Forbes. Our group is ranked in the Top 3 in the cosmetics industry and in the Top 10 in the pharmaceutical industry worldwide.

Your mission

• Provide high-level administrative support to the General Manager of the region Middle East, Russia, Africa, and Trkiye based in UAE.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Serve as a liaison between executives and internal/external stakeholders.
• Maintain confidentiality and manage sensitive information.
• Assist in project management and special initiatives.
• Organize and maintain filing systems and office supplies.
• Manage external communication and PR.

Who you are

• Bachelor's degree in Business Administration or related field.
• Minimum of 5 years of experience as an Executive Assistant or in a similar role.
• Proficient in Microsoft Office Suite and other relevant software.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to work independently and handle multiple tasks simultaneously.
• Knowledge of the UAE business culture is a plus.
• Fluent in English; good understanding of Arabic; French is a plus.

We are convinced that diversity is a source of fulfillment, social balance, and complementarity for our employees, which is why our offers are open to all without restriction.