Executive Assistant

Bombarbier; Dubai; Hybrid; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support their Sales team in a dynamic environment. This role involves managing schedules, preparing reports, and coordinating travel arrangements for senior executives. The ideal candidate thrives in a fast-paced setting, possesses exceptional organizational skills, and is proficient in advanced office tools. With a commitment to employee growth, this company offers a competitive salary, generous benefits, and an inclusive workplace culture. Join this forward-thinking team and contribute to impactful projects in the aviation sector.

Benefits

Competitive salary

Generous employee assistance program

Annual bonus based on performance

Annual leave

Flexible work policies

Qualifications

• 5+ years of relevant experience in administrative support.
• Ability to work under pressure and handle multiple priorities.

Responsibilities

• Manage calendars, travel itineraries, and expense reports for the VP.
• Prepare presentations and organize team conference calls.

Skills

Microsoft Office Suite

SAP

Salesforce.com

Bilingual (English and French)

Organizational Skills

Time Management

Education

Associate Degree

Tools

Excel

Word

PowerPoint

Outlook

Concur

Job description

When applicable, Bombardier promotes flexible and hybrid work policies.

Bombardier is a global leader in aviation, focused on designing, manufacturing and servicing the world's most exceptional business jets and specialized mission platforms. Bombardier has been successful in setting the highest standards because we are a people-centric business that fosters passion, diversity and authenticity.

Prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms.

In the role of Executive Assistant, you will :

• Act as the Executive Assistant for all the administration of the Sales team for International (VP & RVPs) ;
• Prepare presentations and sales reports.
• Prepare and manage expense reports.
• Lead and organize team conference calls.
• Organize and maintain the calendar for the Vice President International, and necessary follow-ups to meet deadlines.
• Prioritize incoming & outcoming calls and monitor emails to ensure prompt responses to requests for the Vice President.
• Prepare travel itineraries and make required reservations (travel, hotels, cars etc.).
• Coordinate event planning & marketing activities for the team.
• Manage customer calls and direct to proper sales team member.
• Draft letters in multi-language and prepare documents, presentations and reports that require an extended knowledge of several office software.
• Respond to requests for information, schedules meetings, prepare necessary documentation and ensure follow-up actions are taken.
• Maintain contacts with various direct reports to the Vice President, as well as members of senior management.
• Monitor timesheets and holiday absences of the team.
• Perform other duties as assigned.

Qualifications required for the role :

• Be able to work in a minimal supervision environment, involving coordination and organization of work methods for the assigned duties.
• Flexible team player able to adapt to international time zones.
• Possess an associate degree or equivalent.
• Have more than 5 years of relevant experience or equivalent combination of education and experience.
• Hold previous experience supporting a UHNW family, Sr Executive or Government Official is a plus.
• Master the advanced tools of the Microsoft Office suite, and you have a natural comprehension of computer applications (i.e., SAP, Concur, Excel, Word, PowerPoint, Outlook, Salesforce.com, etc.).
• Bilingual English. French language command and any additional languages such as Arabic, Chinese, Russian, Spanish, spoken and written (perfect command of terminology, syntax, grammar, and punctuation) is an asset.
• Ability to work under pressure and handle multiple priorities.

What we offer :

• A competitive salary and benefits package.
• A generous employee assistance program and annual leave.
• Annual bonus based on performance.
• The opportunity to work in a world-class company focused on collaboration and authenticity.
• And much more!

Now that you can see yourself in this role, apply and join the Bombardier family!

Please note : You don’t need all the skills, knowledge, and experience listed to apply for this position. We’re not looking for the perfect candidate, we’re looking for great talent and passionate individuals.

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply.

Job Executive Assistant

Primary Location Bombardier Services(Dubai) Ltd