Executive Assistant

توظيف الجمل الوردي; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading global Ecommerce company is looking for an Executive Assistant in Dubai. This exciting role requires a highly organized and self-motivated individual with significant experience managing complex schedules and events. You will work closely with senior leaders, ensuring efficient operation and contributing to long-term success through process improvements. The ideal candidate will have a strong customer focus and a knack for creating exceptional experiences.

Qualifications

• 5+ years of experience as an executive assistant supporting senior leadership.
• Extensive experience managing events and complex schedules.
• Strong ability to manage stakeholders effectively.

Responsibilities

• Manage executive calendars across multiple time zones.
• Coordinate domestic and international travel.
• Plan and execute meetings and VIP visits.

Skills

Organizational skills

Communication

Problem-solving

Attention to detail

Adaptability

Tools

Microsoft Office

Job description

We are looking for an Executive Assistant for a global Ecommerce company based in Dubai.

Location – Dubai, UAE

Salary – 15,000 – 21,000 AED/month + competitive benefits

Requirements:

• 5+ years of experience as an executive assistant supporting senior leadership, with a strong background managing complex calendars, multi‑zone meetings, and international travel.
• Extensive experience managing events, VIP visits, and internal meetings from end‑to‑end, including F&B arrangements and special requests.
• Strong, assertive personality — confident, direct, and able to manage stakeholders at all levels.
• Straight to the point in communication, highly organized, and able to anticipate and adapt quickly to changing priorities.
• Must be comfortable working around alcohol and facilitating arrangements related to events or meetings.
• Proficiency in Microsoft Office and related productivity applications
• Experience leading process improvement initiatives
• Experience in a fast‑paced, high‑tech environment
• Strong organizational, communication, and problem‑solving skills
• Ability to prioritize and manage multiple projects while meeting tight deadlines
• Strong attention to detail and a commitment to quality
• Passion for creating an exceptional experience for stakeholders
• Strong ability to work collaboratively across teams and with external vendors
• High levels of integrity, discretion, and confidentiality
• Ability to design and implement efficient work processes

Role and Responsibilities:

• Partner with senior leaders, cross‑functional teams, and other executive assistants to provide seamless support across the organization.
• Proactively manage executive calendars across multiple time zones (US, India, UAE), ensuring priorities are met and time is optimized.
• Coordinate domestic and international travel in line with policies and procedures, ensuring effective use of time and resources.
• Plan and execute VIP visits, including arrangements for meetings, meals, special requests, and entertainment (including serving and arranging alcoholic beverages when required). Must be comfortable and confident working around alcohol.
• Organize and manage meetings, off‑site events, and internal team‑building events. Must have prior experience planning and managing events from end‑to‑end.
• Prepare and circulate meeting agendas and ensure accurate follow‑ups.
• Identify and implement process improvements that create efficiency and scalability for the leadership team.
• Track and drive the completion of key deliverables, following up on outstanding items as needed.
• Maintain a collaborative, positive, and fun work environment.

About the Role:

We are seeking an exceptionally bright, friendly, customer-focused, and self-motivated Executive Assistant. This is an exciting opportunity for someone looking to take on a challenging role with room for growth and to further their professional career.

The role demands a strong sense of urgency and the ability to work both independently and collaboratively across long‑ and short‑term projects. We are looking for a highly experienced individual who can not only get things done, but also identify and implement ways to improve processes for long‑term efficiency and success. The ideal candidate will have strong attention to detail, an ability to balance priorities, excellent organizational skills, and the ability to shift gears quickly when needed. A high level of integrity, discretion in handling confidential information, professionalism when dealing with senior leaders and external stakeholders, and a sense of humor are essential.