Executive Assistant

ManpowerGroup Middle East; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Dubai is seeking a dedicated Admin Assistant to provide comprehensive administrative support to senior leadership and their teams. This role involves managing schedules, coordinating meetings, and handling accounts payable processes. The ideal candidate will hold a degree in Business Administration and possess strong communication and organizational skills to excel in a fast-paced environment.

Qualifications

• Proven years of experience in Executive Administration preferably in multinational companies.

Responsibilities

• Manage full administration support including calendars, scheduling, expenses, and reporting.
• Co-ordinate and administrate arrangements for meetings/conferences.
• Manage the end-to-end accounts payable processes.

Skills

Time management

Interpersonal skills

Excellent communication

Proficiency in MS Office

Education

Bachelors Degree or Diploma in Business Administration or any related field

Job description

Contract: 1 year (renewable and extendable)

Employment: Outsourced through ManpowerGroup Middle East

Role:

This role requires a tenacious self-starter and the person will have the opportunity to support our leadership team, our regional and global colleagues by delivering secretarial and administrative service – not only as Admin Assistant but also in cross-functional projects or initiatives. This role serves primarily few key stakeholders and extends the support to their teams as well.

Job Description:

• Manage full administration support including calendars and scheduling, expenses and reporting, and organizing travelling plans.
• Focus on day-to-day agenda setting, readiness and delivery of all pre-read materials for the key stakeholders (Senior Leaders/ VP level).
• Co-ordinate and administrate arrangements for a variety of meetings/ conferences, internal and external; use initiative and judgement in arranging location and equipment, assembling and distributing appropriate materials, making travel and accommodation arrangements etc., in order to maximize the success of the meeting / conference in achieving its objectives.
• Monitor spending against budget allocations, identify variances, and collaborate with the Finance teams.
• Manage the end-to-end accounts payable processes, including raising purchase orders & handling vendor applications.
• Maintains documentation and record management for audit requirements.

Qualifications and Requirements:

• Bachelors Degree or Diploma in Business Administration or any related field.
• Proven years of experience in Executive Administration preferably in multinational companies
• Time management and interpersonal skills
• Excellent communication skills
• Proficient in MS office