Executive Assistant

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

We are seeking a highly organized and proactive Executive Assistant to support the CEO in a fast-paced corporate environment. The ideal candidate will handle executive-level administrative tasks, ensure seamless communication, and manage schedules and confidential matters with discretion. This role requires excellent multitasking abilities, professionalism, and a strong understanding of corporate operations within the UAE.

Responsibilities:

1. Manage and organize the CEO's calendar, meetings, and appointments effectively.
2. Coordinate internal and external communications on behalf of the CEO.
3. Prepare reports, presentations, and briefing materials for executive-level meetings.
4. Handle confidential documents, files, and communication with utmost discretion.
5. Arrange travel itineraries, accommodations, and visa documentation as required.
6. Liaise with senior management and external stakeholders on critical matters.
7. Monitor and follow up on deadlines, action items, and project deliverables.
8. Maintain detailed records and meeting minutes for reference and reporting.
9. Support CEO in strategic planning, project coordination, and event management.
10. Anticipate executive needs and proactively provide necessary administrative support.

Requirements:

1. Bachelor's degree in Business Administration or a related field preferred.
2. Minimum 5 years of experience supporting senior executives, preferably in UAE.
3. Excellent written and verbal communication skills in English are essential.
4. High level of professionalism, discretion, and strong interpersonal skills.
5. Proficiency in Microsoft Office Suite and business communication tools.
6. Ability to manage multiple priorities and maintain efficiency under pressure.
7. Familiarity with UAE business protocols, visa processes, and travel coordination.