Executive Assistant

Frank And Frank Collective; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Dubai is seeking an Executive Assistant to support senior executives. The role involves managing calendars, coordinating travel, and facilitating communication across departments. The ideal candidate will have a Bachelor's degree and 3-5 years of experience in a fast-paced environment, showcasing strong organizational and communication skills.

Qualifications

• 3-5 years of experience supporting senior executives.
• Proficient in Microsoft Office Suite.
• Strong organizational and communication skills.

Responsibilities

• Manage complex calendars and prioritize appointments.
• Coordinate travel arrangements and logistics.
• Prepare and edit correspondence and reports.

Skills

Organizational skills

Communication skills

Attention to detail

Adaptability

Education

Bachelor's degree in Business Administration or Communications

Tools

Microsoft Office Suite

Job description

• Manage complex calendars, prioritizing appointments and meetings to optimize the executive's time and enhance productivity.
• Coordinate travel arrangements, ensuring that itineraries are seamless and that all logistics are handled with precision.
• Serve as a gatekeeper, filtering communications and ensuring that the executive focuses on high-priority tasks and decisions.
• Prepare and edit correspondence, reports, and presentations, ensuring they reflect the executive's voice and brand.
• Conduct research and compile data to inform decision-making and strategic planning for the executive and the team.
• Assist in project management by tracking deadlines, deliverables, and following up with team members as needed.
• Organize and maintain files and records, both digital and physical, ensuring quick access and confidentiality.
• Facilitate communication across departments, serving as a liaison to ensure smooth operations and information flow.
• Plan and coordinate company events, meetings, and retreats, creating engaging experiences that foster team collaboration.
• Handle sensitive information with discretion and professionalism, maintaining confidentiality at all times.

Desired Candidate Profile

• Bachelor's degree in Business Administration, Communications, or a related field, demonstrating a strong academic foundation.
• Minimum of 3-5 years of experience supporting senior executives in a fast-paced environment, highlighting adaptability and efficiency.
• Proficiency in Microsoft Office Suite and other productivity software, showcasing technical aptitude and readiness for daily tasks.
• Strong organizational skills with an exceptional attention to detail, ensuring that nothing falls through the cracks.
• Excellent verbal and written communication skills, capable of articulating ideas clearly and professionally.
• Ability to work under pressure and manage multiple priorities simultaneously without compromising quality.
• Experience in a specific industry, such as finance, healthcare, or technology, to bring relevant insights and understanding.

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