Executive Assistant

Intellect Design Arena Ltd; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading FinTech company in Dubai is seeking an Executive Assistant to support the Senior Management Team. The role involves managing schedules, preparing budgets, and ensuring effective communication. The ideal candidate should possess strong organizational skills, a degree in Business Administration, and be proficient with Google Suite. This position offers a dynamic working environment within a prominent industry innovator.

Qualifications

• Strong communication skills for effective collaboration at all levels.
• Ability to maintain confidentiality and manage sensitive information.

Responsibilities

• Manage Corporate Leader's appointment schedule and travel.
• Prepare and manage departmental budgets.
• Coordinate department functions and special events.

Skills

Customer Focus

Problem Solving

Functional/Technical Skills

Approachability

Interpersonal Savvy

Tech Savvy

Organizing

Education

Degree in Business Administration or equivalent

Tools

Google Suite

Job description

About Us:

Intellect Design Arena Ltd is the world’s largest cloud-native, future-ready, multi-product Enterprise FinTech Company for leading organisations - banks, insurance, wealth, credit unions, capital markets and corporates. Intellect offers a full spectrum of banking and insurance technology products through four lines of business: Global Consumer Banking, Global Transaction Banking, IntellectAI and Digital Technology for Commerce.

With the pace of innovation increasing in the financial technology space, banks and financial institutions are facing new demands like never before. At Intellect, we have always believed that we need to continuously reinvent ourselves to retain our competitive edge in the market. The fact that Intellect has one of the largest global teams with over 1000 smart engineers working for over 10 years is proof of that foresight and investment we make in our people. With R&D being one of the key differentiators that gives Intellect a market edge, we have nurtured over the years a diverse workforce of solution architects, technologists, banking and insurance domain experts and customer centric roles in our workforce of 5000+ associates helping us approach problems with Design Thinking and First Principles Thinking leading from the front.

Intellect has over 330 customers spanning 57 countries including the major global financial hubs

around the world. Within the banking and financial services industry we have a varied customer base that almost spans the entire financial ecosystem: from banks catering to Retail or Corporate

customers, Central Banks, Wealth Managers, Private Bankers, Card Issuers, Capital Market participants such as Brokers, Custodians, Asset Managers, Insurance Carriers, Government Enterprises, Corporates and Retail Chains. We partner with them in their transformation agenda and help them modernise their technology, drive customer centricity, support their growth aspirations, deliver efficiencies and enhance their profitability. Our Technology powers 6 of Top 10 North American Banks, 9 of Top 10 European Banks, 10 of Top 15 Middle Eastern Banks, 13 of Top 15 Indian Banks and 7 of Top 10 South East Asia and ANZ Banks.

Explore more about us at: www.intellectdesign.com

Position Name: Executive Assistant

Location: DUBAI, UAE

Position Summary:

The Executive Assistant is an integral member of the Senior Management Team, who proactively provides administrative and organizational support to the Corporate leader and his subordinates. The Executive Assistant seamlessly collates, monitors, analyses and disseminates information to the team(s), leads departmental initiatives and works collaboratively by supporting various projects and reporting requirements.

Key Responsibilities:

• Maintaining the Corporate Leader's appointment schedule by planning and scheduling meetings, conferences and travel.
• Conserves the Corporate Leader's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications.
• Maintains customer confidence and protects operations by keeping information confidential.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Preparing and managing departmental budgets
• Compiling, distributing and filing the management reports and presentations.
• Assisting with collating and distributing other reports as and when required.
• Welcoming guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
• Manages and coordinates the department’s

a. Travel and holiday schedule

b. Routine administrative tasks and maintenance of hardcopy and electronic records

c. Assisting with department function planning for special events, lunches, dinners, group

d. Tours and arrangements for out of country visitors

Key Competencies:

• Customer Focus - Knows and understands the needs of internal and external customers.
• Problem Solving - Looks beyond the obvious to find effective solutions.
• Functional/Technical Skills - Possesses the skills to be effective in the job. Have the skills to perform the job at a high level of accomplishment.
• Approachability Easy to talk to, able to put others at ease
• Interpersonal Savvy - Relates well to others and can build rapport across the organization
• Tech Savvy - Comfortable with various software platforms as well as proficient in google suite
• Organizing - Able to orchestrate effective use of all available resources. Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities

Qualification, Knowledge & Previous Experience Requirements

• A degree in Business Administration (or equivalent) is desirable
• Strong communication skills, with the ability to work effectively at all levels.