Executive Assistant

confidential; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading organization in Dubai seeks an experienced Executive Assistant to support the Managing Director. Responsibilities include managing schedules, coordinating meetings, and facilitating communication across departments. The ideal candidate will demonstrate strong organizational skills, maintain confidentiality, and possess effective multitasking abilities. This role requires proficiency in Microsoft Office and excellent communication skills.

Qualifications

• Proven experience as an executive assistant or in a similar administrative role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to work independently and prioritize tasks effectively.
• Familiarity with office management systems and procedures.
• Strong attention to detail and problem-solving skills.
• Ability to handle multiple tasks in a fast-paced environment.
• Professional demeanor and ability to maintain confidentiality.

Responsibilities

• Manage the executive's calendar and schedule appointments efficiently.
• Prepare and organize documents for meetings.
• Act as a liaison between the executive and stakeholders.
• Coordinate travel arrangements for the executive.
• Assist in preparing presentations and reports.

Skills

Excellent communication skills

Strong organizational abilities

Proficiency in Microsoft Office Suite

Ability to handle confidential information

Time management skills

Problem-solving abilities

Interpersonal skills

Job description

The position requires to play crucial role in supporting the Managing Director by managing schedules, coordinating meetings, and facilitating communication across departments. We are looking for a proactive individual who can handle a variety of tasks while maintaining a high level of professionalism and confidentiality. The ideal candidate will be adept at multitasking and possess excellent organizational skills to ensure the smooth operation of the executive office.

Responsibilities

1. Manage the executive's calendar, scheduling appointments and meetings efficiently.
2. Prepare and organize documents for meetings, including agendas and minutes.
3. Act as a liaison between the executive and internal/external stakeholders.
4. Coordinate travel arrangements, including flights, accommodations, and itineraries.
5. Handle confidential information with discretion and integrity.
6. Assist in the preparation of presentations and reports for executive meetings.
7. Monitor and respond to emails and correspondence on behalf of the executive.
8. Maintain an organized filing system for important documents and records.
9. Support special projects and initiatives as directed by the executive.
10. Provide administrative support to other team members as needed.

Preferred Candidate

1. Proven experience as an executive assistant or in a similar administrative role.
2. Exceptional organizational and time-management skills.
3. Strong written and verbal communication abilities.
4. Ability to work independently and prioritize tasks effectively.
5. Familiarity with office management systems and procedures.
6. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
7. Strong attention to detail and problem-solving skills.
8. Ability to handle multiple tasks in a fast-paced environment.
9. Professional demeanor and ability to maintain confidentiality.
10. Flexibility to adapt to changing priorities and demands.

Skills

• Excellent communication skills, both written and verbal.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite.
• Ability to handle confidential information with integrity.
• Strong attention to detail and accuracy.
• Time management skills to meet deadlines.
• Problem-solving and critical thinking abilities.
• Interpersonal skills to interact with various stakeholders.