Executive Assistant

Maguire & Co; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic property services business in Dubai seeks an Executive / Team Assistant to support leadership and operations. Key duties include managing schedules, maintaining records, and facilitating communication across teams and vendors. Ideal candidates possess strong organizational, CRM, and financial skills, along with a knowledge of Dubai's regulatory environment.

Benefits

Annual flight package

Cigna Premium Network Health Insurance

Annual performance bonus

Referral scheme

Qualifications

• Minimum 2 years of experience in an executive or team assistant role.
• Strong understanding of financial administration including invoicing and reporting.
• Good knowledge of Dubai corporate and real estate regulations.

Responsibilities

• Manage and prioritize calendars, meetings, and schedules for senior leadership.
• Maintain accurate project and client records in Salesforce and/or Monday.com.
• Consolidate monthly expenses and coordinate payment schedules.

Skills

Communication

Multitasking

Problem Solving

Tools

Salesforce

Monday.com

Microsoft Office

Job description

Job Title: Executive / Team Assistant

Location: Al Barari, Dubai

Start Date: September 30th, 2025

Salary: AED 5,500 per month

Benefits:

* Annual flight package

* Cigna Premium Network Health Insurance

* Annual performance bonus

* Referral scheme

About Us

We are a dynamic and fast-growing property services business based in Dubai, offering services across property development, maintenance, and advisory.

Our portfolio includes a range of high-quality residential and commercial projects, with a commitment to professionalism, efficiency, and excellence in service delivery.

Role Summary

We are seeking a highly organized and proactive Executive / Team Assistant to provide support to our leadership and operational teams. This role blends executive support with coordination across departments, vendors, and clients - making it ideal for someone with strong communication, multitasking, and problem-solving skills.

Key Responsibilities

Executive & Team Support

* Manage and prioritize calendars, meetings, and schedules for senior leadership

* Coordinate with internal personal assistants and external stakeholders

* Take meeting minutes, track action items, and ensure timely follow-ups

* Draft and prepare professional correspondence, presentations, and reports

* Support with ad hoc requests including client pitches and documentation

CRM & Workflow Management

* Maintain accurate project and client records in Salesforce and/or Monday.com

* Monitor task workflows, project milestones, and team assignments

* Raise internal and external support tickets and ensure resolution within SLAs

Facilities & Client Coordination

* Liaise with the facilities team to ensure timely resolution of client service tickets

* Track open/closed tickets, escalate where necessary, and maintain service logs

* Provide regular updates to clients on progress and issue resolution timelines

Finance & Administration

* Consolidate monthly expenses, receivables, and payables for reporting

* Raise and process supplier/vendor invoices and coordinate payment schedules

* Ensure proper documentation for all financial submissions to the accounts team

Vendor & Supplier Management

* Liaise with suppliers, service providers, and contractors on behalf of the team

* Manage quotations, timelines, and quality control on deliverables

* Maintain a vendor database and ensure service compliance

Regulatory & Compliance Support

* Assist in managing corporate documentation and renewals with:

* DED / DET (Dubai Department of Economy and Tourism)

* Dubai Land Department (DLD)

* Real Estate Regulatory Authority (RERA)

* Stay informed of relevant regulatory deadlines and requirements

Qualifications & Skills

* Minimum 2 years of experience in an executive or team assistant role

* CRM experience with Salesforce and/or Monday.com

* Strong understanding of financial administration including invoicing and reporting

* Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook)

* Excellent written and verbal English communication skills

* Good knowledge of Dubai corporate and real estate regulations, including license, visa, emirates id renewal and issuance processes

* Experience coordinating with facilities, suppliers, and service teams

Key Attributes

* Organized, dependable, and proactive

* Able to handle multiple priorities efficiently

* Strong interpersonal skills with a professional attitude

* Detail-oriented with a commitment to accuracy and follow-through

To Apply:

Please send your CV and a short cover letter to

[e-mail] please subject your email with ([Your Name] - Executive Assistant Role)

• Roles will be reviewed in the final week of July with candidates needing to be able to start from the last week of September 2025.