Executive Assistant

Chalhoub Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to provide vital administrative and operational support to the CEO. This role is essential for ensuring smooth day-to-day operations, managing schedules, and enhancing communication with stakeholders. The ideal candidate will be proactive, adaptable, and possess excellent communication skills, enabling them to handle various tasks efficiently. You will be responsible for managing the CEO's diary, coordinating travel plans, and supporting social media management. This position offers a unique opportunity to work closely with leadership and contribute to the organization's success.

Qualifications

• Experience in managing multiple projects simultaneously.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the CEO's diary and appointments efficiently.
• Coordinate travel plans and assist in organizing visits.

Skills

Project Management

Communication Skills

Problem Solving

Time Management

Job description

As the Executive Assistant, you will play a critical role in overseeing a wide range of administrative, operational, and support functions to ensure the efficient and effective day-to-day operations of the business.

Responsibilities

• Manage the CEO's diary and appointments.
• Screen incoming calls and correspondence and respond independently when required.
• Liaise with relevant individuals, departments, and external customers and suppliers on CEO's requests and submissions.
• Assist in presentations and other reports and documents as needed.
• Manage in coordination with travel department travel plans, itineraries, expenses.
• Assist in planning and organizing visits of selected visitors.
• Create and maintain database, spreadsheet files and digitally archive documents, records, and reports.
• Arrange and coordinate events when required.
• Proofread material (emails, documents, social media posts, etc).
• Attend meetings alongside or on behalf of the CEO to take detailed minutes and gain insights into key messages from brands and partners.
• Create and maintain updated pending to-do lists.
• Keep CEO up to date with deadlines.
• Ensure the preparation of meeting rooms for any CEO meeting.
• Greet and host all external visitors.
• Coordinate with IT and ensure IT equipment is up to date.
• Support the CEO with managing and optimizing social media platforms, including LinkedIn.
• Provide copywriting support for CEO-related materials such as press releases, internal and external conference speeches, and other communication needs.

What you'll need to succeed

• Experienced in managing or leading multiple projects simultaneously
• Adaptive, proactive, solution-oriented
• Excellent written and verbal communication skills
• Ability to work under pressure and prioritize