Executive Assistant

AI Acquisition; Dubai; Remote; AED 60,000 - 120,000; Full time

Job summary

AI Acquisition, a rapidly growing company in Dubai, seeks a driven Executive Assistant / Chief of Staff to support its Founders. This unique opportunity not only involves traditional administrative tasks but also empowers the leadership to achieve excellence in a dynamic and fast-paced environment. Candidates should have experience in a remote start-up setting with robust organisational, communication, and problem-solving skills.

Benefits

1-1 Personal Development Coaching from C-Suite Level

Access to $20,000 of training

Quarterly performance based incentives

Invitation to share scheme based on performance

Qualifications

• Proven experience in a fast-paced remote environment as an Executive Assistant or similar.
• Experience managing international travel arrangements, including visa processes.
• High level of discretion in handling sensitive information.

Responsibilities

• Schedule and manage appointments, ensuring Founders are prepared.
• Organise meetings and prepare required materials.
• Monitor and triage Founders' inboxes, handling communications.

Skills

Organisational Skills

Problem-Solving

Communication Skills

Attention to Detail

Independence

Tools

Google Workspace

Slack

Notion

Click-Up

Miro

Job description

Continue with Google Continue with Google

Continue with Google Continue with Google

Continue with Google Continue with Google

Continue with Google Continue with Google

Continue with Google Continue with Google

Continue with Google Continue with Google

At AI Acquisition we assist marketing agencies around the globe to grow with predictability and scalability. In less than 2 years, we’ve grown our business from 0 to multi-7 figures and will hit the 8-figure mark this year. How? We’ve focused on growth and the relationships for our clients and team members. By creating a high-performance, positive environment we’ve helped 100’s of leaders and future leaders achieve their full potential through direct support, coaching and consulting.

Visit our Website:

Our Co-Founder, Jordan Lee, talking about the business:

https://www.loom.com/share/901416c6dac648acbe8a8b7fad8198d4

What It's Like Working At AI Acquisition

We’re growth-oriented, entrepreneurial, ambitious and will support you to exceed your goals.

You will be surrounded by exceptionally talented driven people who are in pursuit of excellence.

We see the relationship with our team members and clients like our partners.

By working together you will experience your standards, expectations and confidence take a quantum leap forward. So don’t see this as a job, because we don’t see you as just an employee, see this as an opportunity to create a new and better life.

See video of Matthew Jones, our Managing Director, discussing his career progression journey and personal growth with since joining the Growth Partner 15 months ago with Jordan:

https://f.io/Tn1Z6w4m

To continue the successful growth, we are looking for a fully remote Executive Assistant / Chief of Staff to our two Founders based in Dubai.

This is a unique opportunity to become a strategic partner to our visionary leaders, and play a critical role in the further success of the Growth Partner business. As we embark on global growth and expansion, you will not only assist in driving the company's mission forward but also gain invaluable insights into how these pioneering systems are designed, contributing directly to their success.

As the EA / Chief of Staff to our Founders, your mission is to empower our leadership to reach new heights. By ensuring the Founders are informed, prepared, and operating at peak performance, you'll play a pivotal role in shaping the future of the business. This is your chance to go beyond traditional administrative duties and immerse yourself in a dynamic environment where your insights and proactivity directly contribute to our company's success and the achievements of our global clients.

What you'll do:

• Calendar Management: Schedule and manage all appointments, meetings, and events, ensuring the Founders are well-prepared and punctual.
• Meeting Coordination: Organise meetings involving the Founders, including booking rooms, preparing agendas, and taking minutes when required.
• Email and Inbox Management: Monitor and triage the Founder's inboxes and Slack Channels daily, prioritise emails, draft and proofread correspondence, and handle communications on behalf of the Founders.
• Travel Arrangements: Manage all travel logistics, including booking flights, arranging accommodations, and preparing detailed itineraries. Ensure all travel documents, visas, and requirements are up to date.
• Stakeholder Liaison: Serve as the primary point of contact for internal and external stakeholders, coordinating with team members, clients, suppliers, and partners.
• Customer Relations: Assist in managing relationships with key customers, maintaining records of interactions, and ensuring timely follow-ups.
• Personal Assistance: Support the Founders with personal administrative tasks, including managing personal emails, appointments, travel arrangements, etc.
• Office Management: Oversee general office duties such as ordering supplies, coordinating equipment maintenance, and managing vendor relationships.
• Project Management: Oversee and support ad-hoc projects as directed.

Requirements

• Proven experience as an Executive Assistant / Chief of Staff to Founders or senior executives in a fast-paced remote based environment, within a start-up is essential!
• Organisational Skills: Exceptional ability to multitask and prioritise effectively.
• Independence: Capable of understanding context and making independent decisions on behalf of the Founders.
• Problem-Solving: Strong ability to think on your feet and tackle challenges proactively.
• Adaptability: Positive, can-do attitude with the ability to handle last-minute changes.
• Attention to Detail: Meticulous attention to ensure accuracy in all tasks.
• Communication Skills: Highly proficient in written and verbal English with excellent interpersonal skills.
• Confidentiality: High level of discretion in handling sensitive and confidential information.
• Travel Coordination: Experience managing international travel arrangements and familiarity with visa and documentation processes.
• Technical Proficiency: Familiarity with tools like Google Workspace, Slack, Notion, Click-Up, Miro, etc.
• Start-up Experience: Previous experience working closely with start-ups founders or in a start-up environment.
• OTE of $8,000 to $10,000 per month, negotiable dependent on experience and track record
• Quarterly performance based incentives, specifics discussed in the interview
• 1-1 Personal Development Coaching from C-Suite Level
• Access to $20,000 of training
• Invitation to share scheme based on performance and relative to value you bring the organisation after 12 months