Executive Assistant

Confidential Jobs; Dubai; On-site; USD 60,000 - 80,000; Full time

Job summary

A confidential real estate group is seeking a highly experienced Executive Assistant to support senior leadership roles. This pivotal position requires exceptional organizational and analytical skills, with responsibilities including managing schedules, supporting operational efficiency, and drafting correspondence. The ideal candidate should possess strong discretion, a proactive attitude, and experience in managing sensitive matters. Candidates with a background in real estate and proficiency in tools like Power BI are preferred.

Qualifications

• Minimum 5 years in a senior-level executive support role.
• Proven ability to handle confidential matters.
• Experience in real estate or professional services preferred.

Responsibilities

• Manage schedules, arrange travel, and represent the executive.
• Draft correspondence and prepare meeting logistics.
• Conduct research to support decision-making and strategic planning.

Skills

Organisational skills

Communication skills

Analytical skills

Discretion

Strategic thinking

Data interpretation

Fluency in Arabic

Education

Bachelor’s degree

Tools

Microsoft Office

Power BI

Job description

A confidential real estate group is currently seeking a highly experienced Executive Assistant to support one of the senior partners and board members. This is a pivotal role that demands exceptional organisational, communication, and analytical skills. The ideal candidate will be proactive, discreet, and capable of handling a wide range of executive support duties with precision and professionalism.

Responsibilities:

• Manage visitor access and handle inquiries with discretion and professionalism.
• Represent the executive in meetings with internal and external stakeholders.
• Review and analyse incoming reports, memos, and submissions to determine relevance and appropriate action.
• Identify areas for operational efficiency and propose strategic improvements.
• Coordinate complex schedules, travel arrangements, and meetings.
• Conduct in-depth research and gather information from various sources to support decision-making.
• Oversee office services, including budgeting, records, and personnel support as needed.
• Prepare agendas, coordinate logistics, and document minutes for meetings.
• Draft high-level correspondence, reports, and internal communications.
• Maintain organised and secure filing systems, both digital and hard copy.
• Manage the executive’s inbox and ensure timely response and follow-up.
• Support strategic planning sessions, workshop facilitation, and cross-departmental alignment.
• Assist in preparing business plans, dashboards, and performance reviews.
• Utilise Power BI and other tools to create visual reports and dashboards for data-driven decision making.

Qualifications and Skills:

• Bachelor’s degree from a recognised institution.
• Minimum of 5 years’ experience in a senior-level executive support role.
• Proven ability to manage highly confidential and sensitive matters.
• Strong command of Microsoft Office and digital collaboration tools.
• Experienced in using Power BI with excellent data interpretation and visualisation capabilities.
• Strong analytical mindset with the ability to extract insights from complex datasets.
• Experience in real estate or professional services is preferred.
• Business planning and strategic initiative support experience is desirable.
• Fluency in Arabic is a plus, but not essential.