Executive Assistant

INOI; Dubai; On-site; AED 120,000 - 150,000; Full time

Job summary

A leading consumer electronics company seeks an Executive Assistant to support its Chairman and executive team in Dubai. The role involves managing schedules, coordinating meetings, and handling communications with a high level of professionalism and discretion. The ideal candidate should have significant administrative experience and be proficient in Microsoft Office Suite, with additional language skills being a plus. Competitive salary and growth opportunities are offered.

Benefits

Opportunity to grow with a rapidly expanding business.

Competitive salary.

Regular appraisals and feedback.

Qualifications

• Four or more years in an administrative role reporting directly to upper management.
• Proficiency in English; Chinese or Russian is beneficial.
• Experience in creating presentations.

Responsibilities

• Provide dedicated support to the Chairman and executive team.
• Manage complex scheduling and meetings.
• Handle sensitive information confidentially.

Skills

Organizational Skills

Communication

Time Management

Confidentiality

Adaptability

Tools

Microsoft Office Suite

Job description

Power Story

From building the mobile industry to shaping the future of digital technology.

INOI Corporation was founded in 2016 by an Estonian businessman and a Finnish entrepreneur as a European consumer electronics brand with a mission to make technology accessible to everyone.

The story of INOI began long before that — the founders were the first global distributors of Nokia, playing a key role in expanding the brand’s international presence and directly contributing to the development of the mobile industry. They have over 35 years of experience in the telecommunications business.

On this foundation, a structure was built that today includes two directions: the INOI mobile device brand, with design developed in France and production and quality control managed in Shenzhen, China, and a separate fintech holding focused on developing digital financial solutions. Both are part of INOI Corporation — an international American technology company.

INOI’s Board of Directors includes key figures in the global telecom industry:

• Former CEO of Nokia
• Former Head of Sales at Nokia
• Former Head of Product at Samsung
• DIO expert in international marketing
• Capital market professionals with over 20 years of experience

Their expertise shapes INOI’s strategy, enabling business scaling and preparing the company for an IPO as one of the key stages of growth.

Today, we create accessible, smart, and reliable technology, integrate users into digital ecosystems, and strive to become a leader in our segment in the global market.

Position Overview

The Executive Assistant will provide high-level administrative support to the Chairman and the executive team, ensuring that operations run smoothly and efficiently. This role requires exceptional organizational skills, quick responsiveness, and the ability to handle multiple tasks with discretion and professionalism.

Key Responsibilities:

• Primary Support:Provide dedicated support to the Chairman, with additional support to other executive team members as needed to achieve company objectives.
• Schedule Management:Coordinate complex scheduling and calendar management, ensuring seamless flow of information and timely execution of tasks.
• Meeting Coordination: Organize and prepare materials for meetings, record accurate minutes, and ensure follow-up on action items.
• Communication:Serve as the gatekeeper for the Chairman, managing communications and ensuring prompt responses to inquiries and tasks.
• Project Assistance:Support various projects, including conducting research and providing administrative support to ensure successful project outcomes.
• Presentations:It is necessary that the candidate can quickly create presentations and has relevant experience
• 24/7 Availability:Be available around the clock to respond swiftly and complete tasks with efficiency.
• Confidentiality:Handle sensitive information with the highest level of confidentiality and professionalism.
• Adaptability:Be a flexible team player, ready to adapt to changes and take on challenges with confidence.

Key Requirements:

• Language Skills:English is a must; Chinese, or Russian will be beneficial.
• Experience:Four or more years in an administrative role reporting directly to upper management.
• Skills:
  • Exceptional organizational and time management abilities.
  • Strong verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Quickly create virtual presentations
  • Ability to work independently and multitask effectively.
  • High level of discretion, professionalism, and attention to detail.

WeOffer:

• Opportunitytogrowwitharapidlyexpandingbusiness.
• Competitivesalary.
• Regularappraisalsandfeedback.

INOIisanequalopportunityemployer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.